Executive Team Assistant – Admin & Travel Coordinator

Alvarez & Marsal; Comunidad de Madrid; On-site; EUR 23,000 - 32,000; Full time

Job summary

Alvarez & Marsal (A&M) is seeking an organised and detail‑oriented Team Assistant to support the EA team and manage day‑to‑day administrative activities at our Madrid office. This role focuses on operational, routine tasks such as processing expenses and maintaining team documentation, with no defined career progression path.

The ideal candidate will have corporate experience, a can‑do attitude, and comfort with routine while rolling up sleeves to contribute wherever needed.

Qualifications

• Proven experience as a Team Assistant or in a similar administrative role.
• Clear and precise verbal and written communication skills, with a professional communication style and discretion.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Exceptional attention to detail and ability to sustain concentration on routine tasks.
• Team player with a structured, methodical approach and willingness to support where needed.

Responsibilities

• Support the EA team with administrative and coordination tasks.
• Complete and manage weekly timesheets and expenses reports for the team in line with company procedures.
• Ensure accurate and timely data entry into internal systems.
• Maintain the standard folder structure for projects.
• Manage general office and team administration including filing, printing, binding, scanning.
• Book travel and accommodation.
• Support administrative initiatives across the team.
• Assist with onboarding of new employees, ensuring all documentation and systems access are in place.

Skills

Verbal communication

Written communication

Attention to detail

Team player

Discretion

Tools

Microsoft Office Suite

Job description

Alvarez & Marsal (A&M) is seeking an organised and detail‑oriented Team Assistant to support the EA team and manage day‑to‑day administrative activities at our Madrid office. This role focuses on operational, routine tasks such as processing expenses and maintaining team documentation, with no defined career progression path.

The ideal candidate will have corporate experience, a can‑do attitude, and comfort with routine while rolling up sleeves to contribute wherever needed.