Team Assistant, Madrid

Alvarez & Marsal; Madrid; On-site; EUR 22,000 - 30,000; Full time

Job summary

Alvarez & Marsal is seeking a meticulous Team Assistant to support the Executive Assistant team and manage day-to-day administrative tasks. You will handle expenses, timesheets, data entry, and general office administration while ensuring accurate record-keeping and smooth coordination.

The role requires excellent communication, strong organizational skills, and a proactive, can-do attitude. Join a structured, stable team environment in Madrid with hands-on responsibilities from day one.

Qualifications

• Proven experience as a Team Assistant or in a similar administrative role.
• Clear and precise verbal and written communication skills, with a professional communication style and the ability to handle information with discretion.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Exceptional attention to detail and the ability to sustain concentration over extended periods while carrying out highly routine, repetitive task.
• Team player with a structured and methodical approach to work and willingness to support wherever needed.

Responsibilities

• Support the EA team with administrative and coordination tasks.
• Complete and manage weekly timesheets and expenses reports for the team in line with company procedures.
• Ensure accurate and timely data entry into internal systems.
• Maintain the standard folder structure for projects.
• Manage general office and team administration — including filing, printing, binding, scanning.
• Book travel and accommodation.
• Support administrative initiatives across the team.
• Assist with onboarding of new employees, ensuring all documentation and systems access are in place.

Skills

Teamwork

Verbal communication

Written communication

Organizational skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action- and results-oriented professionals. We take a hands‑on approach to solving our clients' problems and helping them reach their potential. A&M is different by design: we give people ownership and impact from day one, fuel development through real opportunity, and provide direct access to leaders who invest in our growth. Our culture celebrates independent thinkers and doers who positively impact clients and shape our industry. Guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity, our collaborative, globally minded environment is why our people love working at A&M.

The Team

We are seeking an organised and detail‑oriented Team Assistant to support the existing EA team and manage day‑to‑day administrative activities. This role will focus on operational and repetitive tasks such as processing expenses or keeping team documentation up to date. This is a support position with clearly defined, stable responsibilities and no associated career progression path.

You’ll have prior demonstrable experience of working into a corporate environment. The successful candidate will embrace a can‑do attitude, team spirit, being comfortable with routine and consistency in their day‑to‑day work and more importantly is happy to roll up their sleeves and get involved.

How you will contribute

• Support the EA team with administrative and coordination tasks.
• Complete and manage weekly timesheets and expenses reports for the team in line with company procedures.
• Ensure accurate and timely data entry into internal systems.
• Maintain the standard folder structure for projects.
• Manage general office and team administration — including filing, printing, binding, scanning.
• Book travel and accommodation.
• Support administrative initiatives across the team.
• Assist with onboarding of new employees, ensuring all documentation and systems access are in place.

Qualifications

• Proven experience as a Team Assistant or in a similar administrative role.
• Clear and precise verbal and written communication skills, with a professional communication style and the ability to handle information with discretion.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
• Exceptional attention to detail and the ability to sustain concentration over extended periods while carrying out highly routine, repetitive task.
• Team player with a structured and methodical approach to work and willingness to support wherever needed.

Your journey at A&M

At A&M, professional growth is tied directly to performance, not tenure. Our people take on meaningful, hands‑on work supported by a performance development process that rewards contribution and fosters a culture of meritocracy. Stretch roles, evolving business needs, and firm growth create ongoing opportunities for ownership and building new skills, while direct access to senior leaders provides mentorship and real‑time coaching along the way. We also prioritize your wellbeing through comprehensive benefits and resources. Together, these elements create an environment where high‑performing professionals can continue to grow and advance from day one.