Administrative Assistant (6-month Temporary Contract)

Turner & Townsend; España; On-site; EUR 24,000 - 30,000; Full time

Job summary

A reputable consulting firm in Spain is seeking an Administrative Assistant for a 6-month temporary contract. This role focuses on supporting daily operations in the Madrid office, including front office tasks, local IT support, and business travel management. Candidates should be fluent in English and Spanish, possess strong organizational skills, and have prior experience in office support. This position offers a dynamic work environment centered on teamwork and client satisfaction.

Qualifications

• Previous experience in an administrative or office support role.
• Ability to manage multiple administrative tasks simultaneously.
• Proactive, flexible, and service-oriented mindset.

Responsibilities

• Support daily operations and documentation maintenance.
• Local IT support including inventory management.
• Manage business travel and cost allocation.

Skills

Fluent in English

Fluent in Spanish

Organisational skills

Attention to detail

IT tools management

Communication skills

Tools

D365

Job description

Administrative Assistant (6-month Temporary Contract)

Join to apply for the Administrative Assistant (6-month Temporary Contract) role at Turner & Townsend.

At Turner & Townsend we are passionate about making a difference by delivering better outcomes for our clients, realizing the potential of our people and creating prosperity in society.

Every day we help our major global clients deliver ambitious, highly technical projects in over 130 countries worldwide.

Our teams are dynamic, innovative and client‑focused, supported by an inclusive and fun company culture that values proactivity, depth of expertise, integrity and quality.

The role will support the Madrid office with daily administrative and operational activities, ensuring smooth office operations and proper documentation maintenance.

Key Responsibilities

• General front office and daily operations.
• Local IT support, including inventory management, new orders, CAPEX orders, autopilot coordination, laptop configuration and refresh cycles.
• Preparation of materials for new starters, coordination of their first working day including welcome and IT induction.
• Business travel management, cost allocation and registration.
• Space management: meeting rooms and access cards.
• Office supplies inventory management and ordering.
• Vendor registration on client platforms when required.
• Support with health and safety documentation, HIVI materials, trainings and risk prevention information.
• Supplier management in D365.
• General business support.

Qualifications

• Fluent in English and Spanish.
• Previous experience in an administrative, office support or similar role.
• Ability to manage multiple administrative and operational tasks simultaneously.
• Good organisational skills and attention to detail.
• Comfortable working with IT tools and systems (e.g. D365 or similar).
• Proactive, flexible and service‑oriented mindset.
• Strong communication skills in a professional environment.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work with opportunity and voice to affect change.

We want our people to succeed both in work and life, promoting a healthy, productive and flexible working environment that respects work‑life balance.

Equal Opportunity

Turner & Townsend is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, actively encouraging applications from all sectors of the community.