Executive Assistant & Travel Planner (Remote/Hybrid)

nove8; España; Hybrid; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Unlimited time off

Remote or hybrid work

Wellness compensations

Psychologists compensation

Language courses compensation

Co-working compensation

Health insurance

100% Sick Leave Compensation

Team buildings and offsites

Merch

Special Occasions Presents

Job summary

nove8 is a young tech company focused on mobile apps, from pet care to lifestyle. We are seeking a highly organized Personal Assistant / Executive Assistant to become a trusted right hand to a company leader in Spain/Catalonia.

You will bring structure to a busy schedule, handle day-to-day tasks, and ensure important items never get overlooked. The role combines personal assistance, executive support, operations, calendar management, travel planning, and everyday administrative support in Spain.

Qualifications

• 2+ years of experience as a Personal Assistant / Executive Assistant or in a similar role.
• Excellent organizational skills and strong attention to detail.
• Fluent or strong English, Spanish (B2+), and ability to communicate with government offices and service providers.
• Russian or Ukrainian language skills are highly valued.

Responsibilities

• Handle day-to-day administrative tasks in Spain and Catalonia.
• Manage and organize the company leader's calendar and coordinate calls and meetings across time zones.
• Book personal and professional appointments, travel, and accommodations.
• Coordinate with landlords, vendors, clinics, agencies, and other local offices as needed.
• Prepare meeting materials, follow up on tasks, and keep important documents organized.
• Support with research, vendor comparisons, and decision preparation.

Job description

nove8 is a young tech company focused on mobile apps, from pet care to lifestyle. We are seeking a highly organized Personal Assistant / Executive Assistant to become a trusted right hand to a company leader in Spain/Catalonia.

You will bring structure to a busy schedule, handle day-to-day tasks, and ensure important items never get overlooked. The role combines personal assistance, executive support, operations, calendar management, travel planning, and everyday administrative support in Spain.