Executive Assistant to VP Marketing — Flexible, Virtual

MiniMed; España; Híbrido; EUR 42.000 - 56.000; Jornada completa

Descripción de la vacante

MiniMed is seeking an Executive Assistant to partner with the VP of Marketing, orchestrating priorities, calendars, travel, and expense management. The role demands confidentiality, sound judgment, and strong cross-functional relationship building in a fast-paced setting.

You will coordinate virtual and in-person leadership meetings, develop agendas, manage logistics, and support budget tracking and vendor coordination. Proficiency in Microsoft 365 and SAP/Concur is essential.

Formación

• Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
• Strong working knowledge of Microsoft 365 tools and collaboration practices, including Outlook, Teams, Word, Excel, PowerPoint, OneNote/Loop, SharePoint, and OneDrive.
• Strong communication skills in English, additional languages a plus

Responsabilidades

• Manage complex calendars and communications, meeting operation, travel arrangements, and expense reporting for the VP of Marketing.
• Coordinate leadership virtual meetings, off-site events, and post-meeting follow-up.
• Support virtual meeting operations by managing invites, agenda inputs and attendance needs.
• Serve as a primary point of contact between the VP and internal or external stakeholders.
• Handle confidential information with discretion and professionalism.
• Assist with budget tracking, purchase requests, vendor coordination, and administrative processes.
• Prepare and format materials using Microsoft 365 apps (PowerPoint, Excel trackers, Word, Teams, OneNote, SharePoint).
• Coordinate domestic and international travel and logistics, itinerary planning, expense submission, and reconciliation via Concur.
• Administer vendor/supplier setup in SAP and coordinate with cross-functional teams.
• Maintain organized contact lists and distribution lists.
• Collaborate with regional admins to share best practices.

Conocimientos

Calendar management

MS 365

English communication

Discretion & confidentiality

Organization & multi-tasking

Dashboarding in Excel

Hybrid coordination

Herramientas

SAP

Concur

Descripción del empleo

MiniMed is seeking an Executive Assistant to partner with the VP of Marketing, orchestrating priorities, calendars, travel, and expense management. The role demands confidentiality, sound judgment, and strong cross-functional relationship building in a fast-paced setting.

You will coordinate virtual and in-person leadership meetings, develop agendas, manage logistics, and support budget tracking and vendor coordination. Proficiency in Microsoft 365 and SAP/Concur is essential.