Executive Assistant

plugandplaytechcenter; Barcelona; On-site; EUR 35,000 - 50,000; Full time

Job summary

plugandplaytechcenter in Barcelona is looking for an Executive Assistant to support the Managing Partner in managing day-to-day priorities and communications. This role requires exceptional organizational skills, sound judgment, and the ability to thrive in a fast-paced environment.

The ideal candidate will manage complex calendars, coordinate travel, and handle high-volume communications, requiring strong attention to detail and discretion. Applicants should anticipate working with senior stakeholders and possess a proactive mindset.

Qualifications

• Exceptional organizational and prioritization skills.
• Excellent written and verbal communication skills in English.
• High level of reliability, discretion, and trustworthiness.

Responsibilities

• Manage complex and often conflicting calendar of the Managing Partner.
• Coordinate domestic and international travel.
• Draft high-volume communications on behalf of the Managing Partner.
• Support coordination of commercial activities.
• Prepare reports, presentations, and briefings.

Skills

Organizational skills

Communication skills

Proactivity

Interpersonal skills

Analytical mindset

Reliability

MS Office proficiency

Education

Degree in Business Administration or similar

Job description

WHO WE ARE

Plug and Play is the ultimate innovation platform, bringing together the best startups and the world’s largest corporations. We are on a mission to bring the benefits of Silicon Valley to all four corners of the world. With 20 industry specific programs run annually, we match startups with corporate leaders such as Panasonic, Deutsche Bank, Maersk and Mercedes. With over 40 global locations, Plug and Play is searching for new team members to join our growing team.

WHO WE ARE LOOKING FOR

The Executive Assistant will support the Managing Partner, acting as a key partner in managing the day-to-day priorities, communications, and coordination across the organization. This role requires exceptional organizational skills, sound judgment, and the ability to operate in a fast-paced, high‑pressure environment with significant exposure to senior stakeholders and business‑critical activities.

KEY RESPONSIBILITIES

• Manage complex and often conflicting calendar, ensuring optimal prioritization aligned with business needs
• Coordinate domestic and international travel, including frequent last‑minute changes and contingency planning
• Manage and draft high‑volume, high‑stakes communications on behalf of the Managing Partner
• Act as a central point of coordination between leadership, internal teams, and external stakeholders
• Support coordination of commercial activities, including client interactions, follow‑ups, and internal alignment related to deals and partnerships
• Prepare reports, presentations, and briefings to support executive decision‑making
• Ensure effective information flow across teams and leadership
• Organize key meetings, offsites, and internal events
• Handle confidential and sensitive information with the highest level of discretion
• Support strategic projects and initiatives as required

WHO WE ARE LOOKING FOR

• Strong organizational and prioritization skills with exceptional attention to detail
• Excellent written and verbal communication skills in English
• Highly proactive, with the ability to anticipate needs and operate with minimal direction
• Strong interpersonal skills and ability to work effectively with senior stakeholders
• Structured, analytical, and solution‑oriented mindset
• High level of reliability, discretion, and trustworthiness
• Ability to thrive in a fast‑paced, high‑pressure environment
• Advanced proficiency in MS Office (Word, Excel, PowerPoint/Keynote)
• Previous experience supporting senior executives (ideally more than one) is highly preferred
• Degree in Business Administration, Administrative Sciences, or similar is a plus

WHAT THE ROLE DEMANDS

The role requires a high degree of resilience, the ability to operate effectively with minimal direction, and strong experience managing high‑volume communications and coordination. It also demands a high level of flexibility, including availability to handle urgent, last‑minute travel changes outside of standard business hours.