Executive Assistant to the Dean

Ie University; Madrid; Hybrid; EUR 30,000 - 42,000; Full time

Job summary

IE University’s School of Architecture & Design seeks an Assistant to support the Dean's Office. You will be the main contact between the Dean and internal stakeholders, managing diary and scheduling meetings, and assisting with lectures, events and exhibitions.

You will ensure timely communication, organize travel, visas and accommodations, and help with document preparation. English and Spanish proficiency, strong time management, and discretion are essential.

Qualifications

• Bachelor's Degree required.
• Proficient in English and Spanish (written and oral).
• Minimum of 5 years of experience.

Responsibilities

• Organizing meetings and business travel.
• Screening phone calls, enquiries and requests; handle on behalf of the Dean.
• Liaising with clients, suppliers and staff; internal communications.
• Producing or translating documents, briefings, reports and presentations; Word processing and Excel.
• Coordinate with departments to ensure policy compliance.
• Submit and reconcile expense reports.
• Develop other projects per department needs.

Skills

English

Spanish

Time management

Communication

Negotiation

Attention to detail

Organizational skills

Adaptability

Confidentiality

Teamwork

Education

Bachelor's Degree

Tools

MS Word

MS Excel

Job description

IE University’s School of Architecture & Design seeks an Assistant to support the Dean's Office. You will be the main contact between the Dean and internal stakeholders, managing diary and scheduling meetings, and assisting with lectures, events and exhibitions.

You will ensure timely communication, organize travel, visas and accommodations, and help with document preparation. English and Spanish proficiency, strong time management, and discretion are essential.