Remote Executive Assistant to CEO – AI Startup

Maisa; Cantabria; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Remote-friendly

Weekly team lunches

Weekly transport to Valencia

Job summary

Maisa is seeking an exceptional Executive Assistant to join the leadership team and support one of Europe’s exciting AI companies during a pivotal growth phase. This role offers remote work with a Valencia hub presence and opportunities to influence how we collaborate and shape our culture.

You will coordinate calendars across time zones, prepare board materials, and manage travel logistics while supporting high-impact projects and employer branding initiatives.

Qualifications

• 5+ years supporting founders, CEOs, or C-level executives in fast-paced environments.
• Highly organised, proactive and able to anticipate needs.
• Excellent written and verbal communication in English and Spanish.
• Discreet, trustworthy, and professional with sensitive information.
• Solution-oriented with proactive problem-solving.
• Passionate about people, culture, and building meaningful teams.
• Spain Remote with Valencia hub presence beneficial; occasional visits may be required.

Responsibilities

• Act as right-hand support to the CEO and coordinate across the executive leadership team.
• Manage complex, multi-time-zone calendars and high-volume inboxes with autonomy.
• Coordinate domestic and international travel, visas, flights, and hotels.
• Prepare briefing notes, board materials, presentations, and meeting follow-ups.
• Serve as a trusted point of contact for internal and external stakeholders.
• Support high-impact operational and strategic projects for the executive team.
• Co-lead engagement events, offsites, and milestone celebrations to bolster employer branding.

Skills

Executive support

Calendar management

Travel coordination

Multitasking

English & Spanish

Job description

Maisa is seeking an exceptional Executive Assistant to join the leadership team and support one of Europe’s exciting AI companies during a pivotal growth phase. This role offers remote work with a Valencia hub presence and opportunities to influence how we collaborate and shape our culture.

You will coordinate calendars across time zones, prepare board materials, and manage travel logistics while supporting high-impact projects and employer branding initiatives.