Executive Assistant & Office Manager

Tiger Recruitment; Comunidad de Madrid; Presencial; EUR 60.000 - 70.000; Jornada completa

Descripción de la vacante

Tiger Recruitment is seeking an experienced Executive Assistant & Office Manager to join our Madrid-based team. The role supports senior leadership, coordinates complex calendars, arranges travel, and prepares materials while overseeing day-to-day office operations.

The successful candidate will be highly organized, discreet, and proactive, with a proven ability to manage multiple priorities in a fast-paced, international environment and build strong cross-functional relationships.

Formación

• Experience supporting senior stakeholders in a fast-paced corporate setting.
• Exceptional attention to detail and organisational skills.
• Proactive, discreet, and able to anticipate needs.
• Excellent written and verbal communication; able to work independently with international teams.
• Experience in executive support and office/workplace management.

Responsabilidades

• Provide high-level executive support to senior leadership and the wider office team
• Manage complex calendars and coordinate meetings
• Travel arrangements and itineraries
• Prepare presentations, reports, meeting materials and business documentation
• Coordinate events, off-sites, and internal team activities
• Support office operations, including suppliers, facilities and workplace management
• Liaise with internal teams across HR, IT and Finance
• Manage office supplies, budgets and administrative processes
• Assist with onboarding, employee coordination and ad hoc projects

Descripción del empleo

Executive Assistant & Office Manager

Salary: €60-70k

Location: Madrid, Spain

Set up: Office-based

Contract: Permanent

Tiger are seeking an experienced and highly capable Executive Assistant & Office Manager to join a dynamic international investment firm based in Madrid. This is a varied and fast-paced role supporting senior leadership alongside overseeing the day-to-day operations of the Madrid office.The successful candidate will be a proactive self-starter who thrives in a professional, high-performance environment and is confident managing multiple priorities with discretion and efficiency. This position requires someone who can build strong working relationships across teams, anticipate needs, and ensure the smooth running of both executive support and office operations.

What You’ll Do

• Provide high-level executive support to senior leadership and the wider office team
• Manage complex calendars and coordinate meetings
• Travel arrangements and itineraries
• Prepare presentations, reports, meeting materials and business documentation
• Coordinate events, off-sites, and internal team activities
• Support office operations, including suppliers, facilities and workplace management
• Liaise with internal teams across HR, IT and Finance
• Manage office supplies, budgets and administrative processes
• Assist with onboarding, employee coordination and ad hoc projects

Who You Are

• Experienced in supporting senior stakeholders within a fast-paced corporate environment
• Highly organised with exceptional attention to detail
• Proactive and solutions-focused with the ability to anticipate needs
• Calm under pressure and confident managing competing priorities
• Professional, discreet and emotionally intelligent
• Strong written and verbal communication skills
• Comfortable working independently while collaborating across international teams
• Adaptable, resourceful and confident handling sensitive information
• Experienced within both executive support and office/workplace management functions