Executive Assistant & Office Manager

Tiger Recruitment; Madrid; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Tiger Recruitment is seeking an experienced Executive Assistant & Office Manager to join our dynamic international investment firm based in Madrid. This role supports senior leadership and oversees daily office operations, requiring discretion, proactivity and strong multitasking abilities in a high-performance environment.

The successful candidate will build relations across teams, manage complex calendars, coordinate travel, and drive efficient administrative processes within an international

Formación

• Experience supporting senior stakeholders in fast-paced corporate settings.
• Highly organised with meticulous attention to detail.
• Proactive, solutions‑oriented and able to anticipate needs.
• Calm under pressure with the ability to manage competing priorities.
• Discretion, professionalism and strong communication skills.
• Experience collaborating with cross‑functional international teams.

Responsabilidades

• Provide high-level executive support to senior leadership and the wider office team.
• Manage complex calendars and coordinate meetings.
• Travel arrangements and itineraries.
• Prepare presentations, reports, meeting materials and business documentation.
• Coordinate events, off-sites, and internal team activities.
• Support office operations, including suppliers, facilities and workplace management.
• Liaise with HR, IT and Finance.
• Manage office supplies, budgets and administrative processes.
• Assist with onboarding, employee coordination and ad-hoc projects.

Conocimientos

Executive support

Calendar management

Travel coordination

Budget management

Event coordination

Office management

Relationship building

Discretion

Communications

Descripción del empleo

Tiger are seeking an experienced and highly capable Executive Assistant & Office Manager to join a dynamic international investment firm based in Madrid. This is a varied and fast‑paced role supporting senior leadership alongside overseeing the day‑to‑day operations of the Madrid office. The successful candidate will be a proactive self‑starter who thrives in a professional, high‑performance environment and is confident managing multiple priorities with discretion and efficiency. This position requires someone who can build strong working relationships across teams, anticipate needs, and ensure the smooth running of both executive support and office operations.

What You’ll Do

• Provide high‑level executive support to senior leadership and the wider office team
• Manage complex calendars and coordinate meetings
• Travel arrangements and itineraries
• Prepare presentations, reports, meeting materials and business documentation
• Coordinate events, off‑sites, and internal team activities
• Support office operations, including suppliers, facilities and workplace management
• Liaise with internal teams across HR, IT and Finance
• Manage office supplies, budgets and administrative processes
• Assist with onboarding, employee coordination and ad‑hoc projects

Who You Are

• Experienced in supporting senior stakeholders within a fast‑paced corporate environment
• Highly organised with exceptional attention to detail
• Proactive and solutions‑focused with the ability to anticipate needs
• Calm under pressure and confident managing competing priorities
• Professional, discreet and emotionally intelligent
• Strong written and verbal communication skills
• Comfortable working independently while collaborating across international teams
• Adaptable, resourceful and confident handling sensitive information
• Experienced within both executive support and office/workplace management functions

Apply if you are looking for a varied and hands‑on EA & Office Manager opportunity within a collaborative and high‑performing international environment!