Executive Assistant

Joss Search; Madrid; Híbrido; EUR 52.000 - 68.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary bonus

Wellness allowance

Hybrid work model (2 days WFH)

25 days annual leave

Descripción de la vacante

Joss Search is seeking an experienced Executive Assistant to support three busy investment professionals at a global private equity firm. The role requires handling complex calendars, travel arrangements, and communications in English and Spanish.

You will coordinate meetings across time zones, manage board and management calendars, and assist with office operations. A background in financial or professional services within a global firm is preferred.

Formación

• 5-10 years' relevant experience as an Executive Assistant, supporting senior individuals.
• Experience supporting investment professionals or within a financial/professional services environment.
• Fluency in English and professional level Spanish is essential.
• Team player with a proactive and can-do attitude.
• Strong emotional intelligence and active listening skills.

Responsabilidades

• Support Senior Investment Professionals in planning, organizational, and administrative tasks.
• Handle correspondence and telephone communications with business partners in English and Spanish.
• Organize internal and external meetings across time zones (scheduling, preparation, follow-up).
• Manage complex calendars and scheduling of board and management meetings.
• Oversee travel arrangements and expense reporting; support with Office Management.

Conocimientos

Executive support

Calendar management

Communication

Bilingual English/Spanish

Travel coordination

Descripción del empleo

A reputable, well-established global private equity firm is seeking an Executive Assistant to join their team. This role is to a support 3 busy investment professionals with top-level assistance.

You should have a background of being an Executive Assistant within a fast-paced environment and enjoy supporting investment professionals in a classical role. You should have worked for a global firm, ideally within financial or professional services.

This firm has an incredibly inclusive global culture, where the Assistant team are hugely appreciated and respected. They organise regular team events, socials and weekends away in Europe, and enjoy two day per week working in home office.

THE ROLE

• The key duties will include but are by no means limited to the following;
• Support Senior Investment Professionals in all planning, organizational, and administrative tasks
• Handle all correspondence and telephone communications with business partners in both Spanish and English
• Organize internal and external meetings and conferences across different time zones (scheduling, preparation, and follow-up) in coordination with business partners
• Manage complex calendars and take responsibility for scheduling (board meetings, management meetings etc.)
• Oversee extensive organization, preparation, and follow-up of business travel, including travel expense reporting
• Support with Office Management

KEY REQUIREMENTS

• 5-10 years' relevant experience of being an Executive Assistant, having previously supported senior individuals
• Background working for a global firm, ideally financial or professional services
• Great communication skills - fluent English and professional level Spanish essential
• Team player with a proactive and a 'can do attitude'
• Emotional intelligence, active listening skills and a warm credible style

BENEFITS

Competitive salary plus benefits including:

• Discretionary bonus
• Wellness allowance
• Hybrid working model with 2-day working from home office
• 25 days annual leave

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.