Bilingual Office Manager

Victoria Selection & Search; Madrid; Presencial; EUR 28.000 - 35.000; Jornada completa

Descripción de la vacante

Victoria Selection & Search is assisting an international strategic consulting firm in Madrid to hire a proactive Office Manager. The role focuses on running the day-to-day office, acting as the main point of contact for staff and visitors, and coordinating with internal teams and external providers.

You will manage suppliers, meetings, equipment, access, and health & safety, working in a dynamic, international environment.

Formación

• Bilingual English/Spanish required.
• University degree and numerate.
• Proficient in Microsoft Office, Google Workspace, Slack and Zoom.
• 3–5 years' experience in a similar office management role.

Responsabilidades

• Take ownership of day-to-day office operations and ensure a fully operational workspace.
• Act as key contact for employees, visitors and external providers.
• Manage relationships with suppliers and service providers (catering, stationery, cleaning, maintenance).
• Oversee office supplies, stock and pantry; place orders.
• Manage meetings, bookings and room setup for internal/external meetings.
• Welcome visitors, handle calls, mail, couriers and deliveries.
• Coordinate client meetings with catering and logistics.
• Provide basic tech support for meeting room tech and videoconferencing.
• Manage access systems and desk booking platforms.
• Coordinate IT for devices and support new joiners.
• Manage corporate services including mobile, taxi, guest internet and parking.
• Coordinate repairs with providers and building management.
• Support Health & Safety and compliance with HR and providers.
• Collaborate with departments to ensure smooth operations.

Conocimientos

Bilingual English/Spanish

Office management

Organizational skills

Communication skills

Educación

University Degree

Herramientas

Microsoft Office

Google Workspace

Slack

Zoom

Descripción del empleo

Our client, an international strategic consulting firm, is looking for a proactive Office Manager to manage the day to day running of their Madrid office and act as a key point of contact for employees, visitors and external providers.

Among others, responsibilities will include:

• Take ownership of the day to day running of the office, ensuring the workplace is kept organised, well maintained and fully operational at all times
• Act as a key point of contact for employees, resolving everyday office queries and coordinating with the relevant internal teams or external providers where necessary
• Manage relationships with office suppliers and service providers, including catering, stationery, cleaning, maintenance and other workplace services
• Oversee office supplies, kitchen and pantry stock, placing orders and ensuring appropriate levels are maintained
• Manage meeting rooms and workspaces, including bookings, preparation and coordination for internal and external meetings
• Welcome visitors and clients to the office and manage incoming calls, correspondence, couriers and deliveries
• Coordinate client meetings held at the office, including meeting room preparation, catering and other logistical requirements
• Provide basic support with meeting room technology and videoconferencing, troubleshooting straightforward issues and liaising with IT where necessary
• Manage office access systems and employee access cards, as well as workplace and desk booking platforms
• Coordinate with IT for employee equipment, including laptops, mobile phones and other devices. Support new joiners, organise replacements or see to any other technical issues
• Manage corporate services including mobile phone contracts, taxi accounts, guest internet access and parking spaces
• Coordinate minor repairs, building related matters and other facilities requirements with the relevant providers and building management
• Support Health & Safety and workplace compliance requirements, liaising with HR and external providers regarding occupational risk prevention, annual medical checks and emergency procedures
• Work closely with other departments and colleagues across the firm to ensure the smooth running of office operations

Candidates must be bilingual in English/Spanish, hold a credible University Degree, be numerate and hold strong proficiency with tools such as Microsoft Office, Google Workspace, Slack and Zoom. Candidates should have at least 3-5 years’ previous experience in a similar role and sector.

The ideal candidate will be proactive, resourceful and have a hands on approach. They will be organised, personable and professional as well as comfortable acting as a visible point of contact within the office. It’s essential they are confident dealing with employees and senior level visitors alike. They should be able to work independently, take ownership of daily issues and thrive in a dynamic and international environment.

Salary - Dependent on experience, ranging from €28,000-€35,000

Timetable - Monday–Thursday 09:00–18:30h; Friday 09:00–15:00h

Contract - Permanent

Incorporation - September/October 2026

This role is 100% office based.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.