Executive Assistant

Jobtailor; Madrid; Presencial; EUR 45.000 - 65.000; Jornada completa

Descripción de la vacante

Jobtailor in Madrid is seeking an experienced Executive Assistant to support the SVP Global Service Operations and Global Sales Management. You will balance calendars, coordinate cross‑regional stakeholders, and prepare high‑level briefings.

This role requires five years in a similar position, strong analytical and communication skills, and fluency in English (C1); Spanish and German are valued. You will handle confidential information and oversee travel, meetings, and event support for two

Formación

• Experience in global matrix organizations across regions.
• Five years in a similar executive-support role.
• C1 English proficiency; Spanish and German are valued.
• Strong written and verbal communication skills.

Responsabilidades

• Support the SVP Global Service Operations and Global Sales Management with a 50/50 workload split.
• Own and optimize the executive calendar and align internal and external stakeholders.
• Prepare, structure, attend and follow up on global internal meetings and workshops.
• Travel 3-4 times per year for meetings and workshops.
• Support monitoring key Sales & Marketing events and organize company participation.
• Draft presentations, reports and executive summaries for senior management.
• Manage sensitive information confidentially.
• Handle travel planning, expense control, purchasing, logistics and other operational support for both global departments.
• Coordinate Global Sales support with another management assistant in Hamburg.

Conocimientos

Analytical mindset

Problem-solving

Excellent communication skills

Organizational skills

Cross-cultural communication

Educación

ISSA Certificate studies or similar

Descripción del empleo

• Support the SVP Global Service Operations and the Global Sales Management Team, with workload balanced 50/50 between both departments
• Own and optimize the executive calendar and align internal and external stakeholders
• Prepare, structure, attend and follow up on global internal meetings and workshops
• Travel 3-4 times per year for meetings and workshops
• Support monitoring key Sales & Marketing events and organize company participation
• Draft presentations, reports and executive summaries for senior management
• Manage sensitive information confidentially
• Handle travel planning, expense control, purchasing, logistics and other operational support for both global departments
• Coordinate Global Sales support with another management assistant in Hamburg

Requirements

• ISSA Certificate studies or similar
• Proven international experience, including working across multiple regions and cultures within a global matrix organization
• Strong understanding of the position and its tasks
• Analytical and problem-solving mindset
• Excellent written and verbal communication skills
• Five years of experience in a similar position and performing comparable tasks
• C1 spoken and written English
• Spanish and German knowledge valued

Core Competencies

Demonstrates strong organizational and communication capabilities while managing executive calendars, travel logistics, and sensitive information. Proven ability to support global operations and sales management through analytical problem-solving and effective coordination across diverse teams.

Highest-signal resume keywords

• ISSA Certificate
• International Experience
• Analytical Mindset
• C1 English Proficiency
• Excellent Communication Skills

Soft Skills

• Problem-Solving
• Organizational Skills

Certifications & Qualifications

• ISSA Certificate

Industry Keywords

• Global Sales Management
• Executive Calendar Management
• Travel Planning
• Expense Control
• Logistics Support
• Cross-Cultural Communication
• Meeting Coordination
• Report Drafting
• Stakeholder Alignment
• Operational Support