Executive Assistant

Joss Search; Madrid; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Discretionary bonus

Wellness allowance

Hybrid working model with 2-day home

25 days annual leave

Job summary

Joss Search is seeking an Executive Assistant to support three busy investment professionals in Madrid through a hybrid role combining on-site and home-office days.

Ideal candidates have 5–10 years in senior EA roles within global financial or professional services firms, with fluent English and professional Spanish, strong calendar and travel management, and a proactive, empathetic communication style.

Qualifications

• 5-10 years of experience as an Executive Assistant supporting senior professionals.
• Experience in a global firm, ideally financial or professional services.
• Excellent English and professional Spanish communication.
• Proactive, can-do attitude with strong emotional intelligence.
• Strong listening skills and warm, credible style.

Responsibilities

• Support senior investment professionals with planning, organization and admin tasks.
• Handle correspondence and calls in Spanish and English.
• Coordinate meetings across time zones, including board and management meetings.
• Manage complex calendars and travel arrangements with expense reporting.
• Assist with Office Management responsibilities.

Skills

Executive Support

Calendar management

Travel coordination

Bilingual English/Spanish

Team collaboration

Job description

A reputable, well-established global private equity firm is seeking an Executive Assistant to join their team. This role is to a support 3 busy investment professionals with top-level assistance.

You should have a background of being an Executive Assistant within a fast-paced environment and enjoy supporting investment professionals in a classical role. You should have worked for a global firm, ideally within financial or professional services.

This firm has an incredibly inclusive global culture, where the Assistant team are hugely appreciated and respected. They organise regular team events, socials and weekends away in Europe, and enjoy two day per week working in home office.

THE ROLE

• The key duties will include but are by no means limited to the following;
• Support Senior Investment Professionals in all planning, organizational, and administrative tasks
• Handle all correspondence and telephone communications with business partners in both Spanish and English
• Organize internal and external meetings and conferences across different time zones (scheduling, preparation, and follow-up) in coordination with business partners
• Manage complex calendars and take responsibility for scheduling (board meetings, management meetings etc.)
• Oversee extensive organization, preparation, and follow-up of business travel, including travel expense reporting
• Support with Office Management

KEY REQUIREMENTS

• 5-10 years’ relevant experience of being an Executive Assistant, having previously supported senior individuals
• Background working for a global firm, ideally financial or professional services
• Great communication skills - fluent English and professional level Spanish essential
• Team player with a proactive and a ‘can do attitude’
• Emotional intelligence, active listening skills and a warm credible style

BENEFITS

Competitive salary plus benefits including:

• Discretionary bonus
• Wellness allowance
• Hybrid working model with 2-day working from home office
• 25 days annual leave

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.