Executive Personal Assistant (PA) – Investment Fund

Leonardo Hotels; La Moraleja; Presencial; EUR 42.000 - 62.000; Jornada completa

Descripción de la vacante

Leonardo Hotels is seeking an Executive Personal Assistant to support two senior executives in an international investment fund environment. The role demands discretion, flawless organization and proactive communication across time zones.

Responsibilities include diary management, end-to-end travel planning, inbox oversight, and cross-functional liaison with portfolio companies and external counterparties. Fluency in Spanish and English is mandatory.

Formación

• Fluency in Spanish and English (written and spoken).
• Proven track record as Executive/Personal Assistant or Senior Secretary in finance or professional services.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to manage competing priorities in a fast-paced, international setting.
• High emotional intelligence, interpersonal skills, accountability and discretion.

Responsabilidades

• Manage diaries and schedules for two senior executives.
• Coordinate end-to-end travel arrangements and itineraries.
• Organize cross-border calls and meetings across multiple time zones.
• Monitor inbox, draft responses and follow up on deliverables.
• Coordinate with assistants, executive teams and external counterparts.
• Prepare meeting materials and support ad-hoc administrative requests.

Conocimientos

Spanish

English

EA experience

Multitasking

Discretion

Accountability

Herramientas

MS Office

Descripción del empleo

*About the Role*

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (PA) to provide comprehensive administrative support to the two Senior Executives of an investment fund. The ideal candidate thrives in a fast-paced, international environment, possesses exceptional communication skills, and demonstrates flawless attention to detail.

*Key Responsibilities*

• *Diary & Schedule Management:* Proactively manage complex calendars, organize meetings, prioritize commitments, and resolve scheduling conflicts.
• *Global Travel Coordination:* Plan and execute end-to-end travel logistics, including flights, accommodation, ground transportation, and tailored itineraries.
• *Multi-Time-Zone Coordination:* Coordinate cross-border calls, video conferences, and meetings across multiple time zones with international stakeholders.
• *Inbox & Correspondence Management:* Monitor email communications, filter priorities, draft responses, and ensure rigorous follow-up on outstanding deliverables.
• *Liaison & Collaboration:* Coordinate smoothly with assistants, executive teams, and external counterparties across the fund and its portfolio companies.
• *Administrative Support:* Prepare meeting materials, handle documentation, and support ad-hoc administrative requests.

*Requirements & Qualifications*

• *Languages:* Full professional fluency in Spanish and English (both written and spoken) is mandatory.
• *Experience:* Proven track record as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within private equity, financial services, legal, or professional services.
• *Tech Savvy:* Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).
• *Agility & Multitasking:* Demonstrated ability to manage competing priorities and deliver high-quality work in a dynamic, fast-paced setting.
• *Core Competencies:* High emotional intelligence, exceptional interpersonal skills, a strong sense of accountability, and absolute discretion when handling confidential matters.