Executive Personal Assistant (PA) – Investment Fund

Leonardo Hotels; Madrid; Presencial; EUR 40.000 - 70.000; Jornada completa

Descripción de la vacante

Executive Personal Assistant role in Madrid supporting two senior executives of a fund. Requires exceptional organizational skills, discretion, and proactive coordination in a fast-paced, international environment.

Responsibilities include diary management, end-to-end travel planning, multi-time-zone coordination, inbox management, and liaison with portfolio companies and external partners. Fluency in Spanish and English is mandatory.

Formación

• Fluency in Spanish and English required (written and spoken).
• Proven track record as an Executive/Personal Assistant or Senior Secretary.
• Experience in private equity, financial services, or professional services preferred.
• Strong organizational skills and attention to detail.

Responsabilidades

• Manage complex calendars and scheduling for two senior executives.
• Coordinate global travel logistics and itineraries.
• Synchronize cross‑border calls and meetings across time zones.
• Monitor inbox, draft responses, and track deliverables.
• Liaise with internal teams and external counterparts for projects.
• Prepare materials and support general administrative tasks.

Conocimientos

Administrative support

Calendar management

Travel coordination

Multitasking

Discretion

Herramientas

Microsoft Office

Outlook

PowerPoint

Excel

Descripción del empleo

*About the Role*

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (PA) to provide comprehensive administrative support to the two Senior Executives of an investment fund. The ideal candidate thrives in a fast-paced, international environment, possesses exceptional communication skills, and demonstrates flawless attention to detail.

*Key Responsibilities*

*Diary & Schedule Management:*

Proactively manage complex calendars, organize meetings, prioritize commitments, and resolve scheduling conflicts.

*Global Travel Coordination:*

Plan and execute end-to-end travel logistics, including flights, accommodation, ground transportation, and tailored itineraries.

*Multi-Time-Zone Coordination:*

Coordinate cross-border calls, video conferences, and meetings across multiple time zones with international stakeholders.

*Inbox & Correspondence Management:*

Monitor email communications, filter priorities, draft responses, and ensure rigorous follow-up on outstanding deliverables.

*Liaison & Collaboration:*

Coordinate smoothly with assistants, executive teams, and external counterparties across the fund and its portfolio companies.

*Administrative Support:*

Prepare meeting materials, handle documentation, and support ad-hoc administrative requests.

*Requirements & Qualifications*

*Languages:*

Full professional fluency in Spanish and English (both written and spoken) is mandatory.

*Experience:*

Proven track record as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within private equity, financial services, legal, or professional services.

*Tech Savvy:*

Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).

*Agility & Multitasking:*

Demonstrated ability to manage competing priorities and deliver high-quality work in a dynamic, fast-paced setting.

*Core Competencies:*

High emotional intelligence, exceptional interpersonal skills, a strong sense of accountability, and absolute discretion when handling confidential matters.