Executive Assistant

Maisa; Andalucía; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

Maisa is seeking an exceptional Executive Assistant to support the CEO and leadership team at this pivotal growth stage. The role blends high-level calendar management, travel coordination, and strategic project support across Europe.

You will work in a hybrid setup with Valencia and other hubs, enabling remote work in Spain while occasional visits are expected. Fluency in English and Spanish, discretion, and a proactive mindset are essential.

Qualifications

• 5+ years supporting founders or C-level executives in fast-paced environments.
• Excellent written and verbal communication in English and Spanish.
• Highly organized, proactive, and anticipates needs.
• Strong prioritization and ability to manage ambiguity.

Responsibilities

• Act as right-hand support to the CEO and coordinate with the leadership team.
• Manage complex, multi-time-zone calendars and high-volume inboxes.
• Coordinate domestic and international travel, visas, and accommodations.
• Prepare briefing notes, board materials, agendas, and follow-ups.
• Serve as a trusted point of contact for internal and external stakeholders.
• Support high-impact, operational and strategic projects for the executive team.
• Co-lead engagement events, offsites, and milestone celebrations to support employer branding.

Skills

Executive support

Calendar management

Travel coordination

Communication

Job description

About The Company

At Maisa, we believe great work happens when people have the freedom to choose the setup that works best for them.

The Best of Both Worlds

Prefer the flexibility of remote work? You’re welcome to work remotely. Most of our roles are currently focused on Spain, although depending on the position and profile, we may be open to hiring from other locations.

Looking for some social energy?

Our hybrid setup gives you the option to connect and work alongside teammates at our hubs in Valencia, Barcelona, Madrid and Murcia. And as we grow, our spaces will grow with us: when we build a team of more than 10 people in a location, our ambition is to create a hub there too.

We also want the time we spend together in person to be worth it. Today, that includes weekly transportation from the city center to our Valencia headquarters and weekly team lunches in Valencia and Barcelona, with more experiences to come as our teams and hubs evolve.

The Culture is OURS to Create

We’re still shaping how we work together—and that’s part of what makes joining Maisa now specifically exciting.

Everyone who joins has the opportunity to influence how we collaborate, connect, and build our culture. Rather than inheriting a finished playbook, you’ll have a voice in creating it.

About The Role

We are looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe’s most exciting AI companies during a pivotal stage of growth.

What You'll Do

• Act as right-hand support to the CEO, with additional coordination across the executive leadership team
• Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
• Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
• Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
• Serve as a trusted point of contact for internal and external stakeholders
• Assist high-impact, operational and strategic projects on behalf of the executive team
• Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations

What We're Looking For

• 5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting
• Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency
• Highly organised, proactive, and able to anticipate needs before they arise
• Strong prioritisation instincts: you know what matters, what can wait, and what needs action now
• Outstanding written and verbal communication in both English and Spanish
• Discreet, trustworthy, and professional when handling sensitive information
• Solutions-oriented: you flag problems with recommendations, not just issues
• Passionate about people, culture, and building something meaningful
• Spain Remote. Valencia-hub presence beneficial, sporadical visits required on a need-basis.

By submitting this application, I agree that my personal data will be collected, processed, and retained by the company solely for the purposes of managing and assessing my candidacy.