Dynamic Front Desk & Admin Coordinator

Sonae Sierra; Madrid; On-site; EUR 18,000 - 23,000; Full time

Job summary

Sonae Sierra is seeking a proactive Receptionist/Administrative assistant at its Madrid central offices. You will greet visitors, manage sign-in, route guests and support teams with daily clerical tasks.

The role requires 1–2 years in reception or admin, proficient MS Office, good English (B2), and familiarity with multi-line phone systems. You will help with calendar management, travel arrangements, and office logistics.

Qualifications

• 1–2 years in receptionist or admin role.
• Proficiency in Microsoft Office and scheduling tools.
• English at B2 level; able to write professional emails.

Responsibilities

• Front Desk Management: Greet visitors, manage sign-in, and direct guests.
• Call Handling: Answer, screen, and route calls on a multi-line system.
• Administrative Support (Pool): Data entry, filing, photocopying, reports.
• Calendar & Meeting Coordination: Schedule appointments and book rooms.
• Mail & Logistics: Sort mail and manage couriers.
• Office Maintenance: Order supplies and keep reception tidy.

Skills

Microsoft Office

Scheduling tools

Phone systems

English B2

Tools

Scanners

Printers

Job description

Sonae Sierra is seeking a proactive Receptionist/Administrative assistant at its Madrid central offices. You will greet visitors, manage sign-in, route guests and support teams with daily clerical tasks.

The role requires 1–2 years in reception or admin, proficient MS Office, good English (B2), and familiarity with multi-line phone systems. You will help with calendar management, travel arrangements, and office logistics.