Document Controller / Site Administrator

NES Fircroft; Madrid; Presencial; EUR 32.000 - 46.000; Jornada completa

Descripción de la vacante

NES Fircroft in Madrid is seeking a Document Controller / Site Administrator to support delivery teams on data centre projects across Europe. You will manage document control processes, maintain project records and ensure smooth flow of information between consultants, contractors and stakeholders.

Based from the flagship Madrid office, you will contribute to early-stage growth and the delivery of a significant project portfolio, coordinating document flow and supporting project managers and

Formación

• Strong understanding of document control procedures and project workflows.
• Experience managing RFIs, technical submissions and drawing registers.
• Excellent organisational and communication skills.

Responsabilidades

• Manage and maintain project document control systems and procedures.
• Control distribution of drawings, submissions and project documentation.
• Track RFIs, transmittals, design comments and submissions.
• Maintain action trackers, registers and reporting logs.
• Support meetings with agenda preparation, minute taking and actions.
• Ensure documents are filed, recorded and distributed accurately.
• Coordinate document flow between consultants, contractors and internal teams.
• Assist site administration and project coordination activities as required.

Conocimientos

Document control

RFIs & transmittals

MS Office

Multitasking

Herramientas

Document management platforms

Microsoft Office

Descripción del empleo

Role: Document Controller / Site Administrator

Location: Madrid, Spain

Sector: Data Centre Development

An exciting opportunity has arisen to join a rapidly growing international developer delivering large-scale digital infrastructure and mission-critical projects across Europe.

Based from the organisation's flagship Madrid office, you will play a key role in supporting project delivery teams by managing document control processes, maintaining project records and ensuring the efficient flow of information between consultants, contractors and stakeholders.

This is an excellent opportunity to join a developer at an early stage of growth and contribute to the delivery of a significant project portfolio.

Key Responsibilities

• Manage and maintain project document control systems and procedures.
• Control the distribution of drawings, technical submissions and project documentation.
• Track and manage RFIs, transmittals, design comments and technical submissions.
• Maintain action trackers, document registers and project reporting logs.
• Support project meetings through agenda preparation, minute taking and action management.
• Ensure all project documentation is accurately filed, recorded and distributed.
• Coordinate document flow between consultants, contractors, suppliers and internal teams.
• Support project managers and technical teams with administrative and reporting requirements.
• Monitor document compliance and revision control processes.
• Assist with site administration and project coordination activities as required.

Requirements

• Previous experience as a Document Controller, Site Administrator or Project Administrator within construction, engineering, infrastructure or data centre projects.
• Strong understanding of document control procedures and project workflows.
• Experience managing RFIs, technical submissions, transmittals and drawing registers.
• Proficiency with document management platforms and Microsoft Office.
• Excellent organisational and communication skills.
• Ability to manage multiple priorities within a fast-paced project environment.
• Fluent Spanish and English preferred.

What's on Offer

• Opportunity to join a growing international developer.
• Exposure to large-scale mission-critical and digital infrastructure projects.
• Long-term career development within a rapidly expanding organisation.
• Collaborative and entrepreneurial working environment.
• Based in Madrid with involvement across major European projects.