DOCUMENT CONTROLLER

Amaris Consulting; Madrid; Hybride; EUR 35 000 - 45 000; Plein temps

Avantages offerts par ce poste

Personalised career path

Flexible work options

Private health insurance

Transport and restaurant tickets

Childcare support

Résumé du poste

Amaris Consulting is seeking a Document Controller in Madrid with a proven record in document management systems. This role involves managing document lifecycles, maintaining control processes, and generating reports, all within a supportive team environment.

The ideal candidate will have over 3 years of experience, be fluent in Spanish, and possess a solid knowledge of tools like Documentum. Join us for career growth, training opportunities, and a diverse work culture.

Qualifications

• 3+ years of experience as a Document Controller or in Document Management Systems (DMS).
• Strong proficiency in Microsoft Excel for data tracking and reporting.
• Solid knowledge of document control processes and version control tools.

Responsabilités

• Develop and maintain document control processes within the project.
• Manage document lifecycle: creation, updates, revisions, and approvals.
• Generate regular reports on document status and project progress.

Connaissances

Document Management Systems (DMS)

Microsoft Excel

Document workflows

Problem-solving skills

Spanish (Advanced)

English (Good level)

Formation

Higher Degree in Administration or related to archive/document management

Degree in Information and Documentation or similar

Outils

Documentum

Git

Description du poste

Take your career to the next level with Amaris Consulting as a Document Controller. Be part of an international team, thrive in a global group with a €800M turnover and over 1,000 clients worldwide, and an agile environment. The ideal candidate will have a proven track record in document management systems within engineering or project environments. Spanish fluency is required as part of this role.

• 3+ years of experience as a Document Controller or in Document Management Systems (DMS).
• Strong proficiency in Microsoft Excel for data tracking and reporting.
• Educational background in:
• Higher Degree in Administration or related to archive/document management.
• Degree in Information and Documentation or similar.
• Solid knowledge of document control processes, coding procedures, and version control tools such as Git (valuable).
• Familiarity with Documentum or similar document management systems (DMS/SDG).
• Proven experience working with document workflows, transmittals, and engineering documentation.
• Advanced proficiency in Spanish (written and spoken).
• Good level of English.
• Strong problem-solving skills and ability to work both independently and as part of a team.
• Develop and maintain document control processes within the project using Documentum or similar SDG tools.
• Manage document lifecycle: creation, updates, revisions, approvals, and archiving.
• Maintain and update the Master List of deliverables according to project progress.
• Prepare and manage document transmittals, ensuring correct coding and documentation standards.
• Apply document coding procedures and templates across project documentation.
• Manage user access (creation/removal) within the document management system.
• Ensure correct upload and validation of information in SDG according to project requirements.
• Distribute documentation electronically in line with project distribution matrices.
• Generate regular reports on document status and project progress.
• Support engineering teams and planners by reporting documentation progress.
• Upload and manage project reference documentation (specifications, standards, etc.).
• Handle project-related correspondence linked to document control.
• Train users in the selected document management system.
• Assist technical teams in document coding for supplier documentation.
• Coordinate with local documentalists where applicable to ensure proper document delivery.
• Support project management in the preparation of project progress reports.
• Stay current with document management best practices and tools.

Join our dynamic team of talented people and discover a world full of growth and opportunity. Here's what we offer:

• Rapid growth through a personalised career path and salary assessment. 70% of our senior leaders started in entry-level positions.
• Improve your skills through our Technology Academy catalogue, Udemy platform, language classes, webinars and workshops.
• Take control of your training with a personal annual budget and company-paid certifications.
• Enjoy flexible policies, remote work options and excellent social benefits such as transport and restaurant tickets, childcare support and private health insurance.
• Benefit from our WeCare programme, which supports employees in critical situations.
• Unlock your full potential, both professionally and personally.

Amaris Consulting prides itself on being an equal opportunity employer. We are committed to promoting diversity within the workforce and creating an inclusive work environment. To this end, we welcome applications from all qualified candidates, regardless of gender, sexual orientation, race, ethnicity, creed, age, marital status, disability or other characteristics.