Business Manager – IT Organisation 100% (f/m/d)

Julius Baer; Madrid; On-site; EUR 60,000 - 85,000; Full time

Job summary

Julius Baer in Madrid seeks a proactive Business Manager to provide strategic and operational support within our IT organisation, partnering with IT leadership to drive transparency, efficiency, and alignment across initiatives.

The role covers workforce and resource planning, governance, and internal communications, acting as an enabler of day-to-day operations and long-term direction without leading projects.

Qualifications

• Bachelor's degree as stated; equivalent practical experience considered.
• Proven experience in a similar IT/tech-enabled role.
• Strong understanding of financial concepts and IT controlling principles.

Responsibilities

• Coordinate data collection, validation, and structuring for IT planning and reporting.
• Maintain central planning trackers for headcount, budgets, and resource allocation.
• Conduct data quality reviews and coordinate corrective actions.
• Prepare summaries and analyses for leadership discussions and board updates.
• Assist in developing briefing materials and decision templates for senior IT leaders.
• Support governance practices and operating models improvement.
• Track progress against action plans and ensure accountability.
• Document IT processes and policies for clarity and compliance.

Skills

Analytical abilities

Excellent communication skills

Attention to process and detail

Organizational skills

Education

Bachelor's degree in Business Administration, Information Systems, Economics

Tools

Microsoft Excel

PowerPoint

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let's shape the future of wealth management together.

We are seeking a proactive and organised Business Manager to provide strategic and operational support within our IT organisation. In this central coordinating role, you will partner closely with IT leadership to drive transparency, efficiency, and alignment across key initiatives. From supporting workforce and resource planning to enabling smooth organisational change and internal communication, you will act as a trusted enabler of IT's day-to-day operations and long-term direction, without leading projects directly.

This is an ideal opportunity for someone with strong analytical abilities, excellent communication skills, and a keen eye for process and detail who thrives in a structured yet dynamic environment.

YOUR CHALLENGE

Operational & Strategic Support

• Coordinate the collection, validation, and structuring of data from multiple sources to support IT planning, reporting, and decision-making
• Maintain and regularly update central planning trackers including headcount, budget forecasts, and resource allocation models
• Perform routine data quality reviews, identify inconsistencies, and coordinate corrective actions with relevant parties
• Prepare summaries and analyses for leadership discussions, board updates, and steering committees

Organisational Effectiveness & Governance

• Assist in developing briefing materials, position papers, and decision templates for senior IT leaders
• Contribute to continuous improvement of internal workflows, governance practices, and operating models
• Track progress against action plans arising from leadership decisions or organisational changes; ensure accountability and follow-through
• Help standardise and document key IT processes and policies to strengthen operational clarity and compliance

Communication & Stakeholder Coordination

• Support the creation and consolidation of high-quality presentations and reports for executive meetings, town halls, and governance forums
• Assist in managing internal communication campaigns, ensuring consistent messaging, timely distribution, and alignment with broader IT goals
• Facilitate coordination of global events such as workshops, strategy sessions, or innovation days (e.g., hackathons)
• Manage and maintain central documentation repositories to ensure easy access to up-to-date reference materials

YOUR PROFILE

• Bachelor's degree in Business Administration, Information Systems, Economics, or a related field; equivalent practical experience considered
• Proven experience in a similar role, ideally within a technology or IT services environment
• Solid understanding of financial concepts and IT controlling principles with the ability to conduct financial analysis, develop budgets, and optimize IT investments together with our IT Controlling unit
• Familiarity with IT service delivery models, organisational structures, or enterprise technology environments is an advantage
• Solid proficiency in Microsoft Office Suite, particularly Excel (data modelling, formulas) and PowerPoint (executive-level slide design and storytelling)
• Excellent written and verbal communication skills in English; ability to adapt style for different audiences, from technical teams to senior executives
• High attention to detail, structured way of working, and ability to manage multiple concurrent priorities efficiently
• Collaborative mindset with the confidence to engage constructively across all levels of the organisation
• Discreet, reliable, and capable of handling sensitive information appropriately