Billing Specialist

The Rec Hub Limited; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Descripción de la vacante

The Rec Hub Limited in Madrid is seeking a Billing Specialist to ensure accurate, timely billing across our global business. You will work with Workday Billing and Oracle ERP, handling invoices for hardware, software, subscriptions, and services, while coordinating with Sales Operations and Revenue Accounting.

Ideal candidates have 1–2 years in billing, strong Excel skills, and clear English communication. This early-career role supports month-end close and process improvements within a dynamic

Formación

• Bachelor's degree in Accounting, Finance, Business, Commerce or related discipline.
• Approximately 1-2 years of billing or accounts receivable experience.
• Experience with invoice preparation, purchase orders, payment terms, and AR concepts.
• Strong eye for detail and record accuracy.
• Proficient in Excel (filters, lookups, pivots).
• Strong English communication and ability to coordinate with global stakeholders.
• Ability to adapt to changing priorities and meet deadlines.

Responsabilidades

• Review orders, contracts, and POs to validate billing details and tax requirements.
• Create billing schedules and invoices for hardware, software, subscriptions, and services using Workday Billing.
• Process recurring, upfront, milestone billing, and adjustments with proper approvals.
• Resolve billing issues with Sales Operations, Revenue Accounting, Tax, and other teams.
• Deliver and upload invoices through portals, ensuring correct POs and tax details.
• Apply payments, investigate unapplied cash, and assist month-end close.

Conocimientos

English communication

Attention to detail

Prioritization

Stakeholder management

Educación

Bachelor's degree in Accounting/Finance

Herramientas

Workday Billing

Oracle Billing

Salesforce CRM

Excel

Descripción del empleo

A fast-growing global technology organisation operating in a highly dynamic and evolving market are looking for a Billing Specialist to join their team in Madrid.

About the Role

Our client is seeking a hands-on Billing Specialist to support accurate, timely and customer-ready billing across our global business. The analyst will work primarily in Workday and Oracle Billing as our client advances its finance transformation, while also using Salesforce CRM, Workday and Oracle ERP and customer invoice portals. This early-career role covers invoice execution and delivery, cash application, reconciliations, close support, issue resolution, and process improvement.

Responsibilities

• Review orders, contracts, purchase orders and supporting documentation to validate billing details, customer information, payment terms, tax requirements and service dates.
• Create and maintain billing schedules and generate accurate invoices for hardware, software, subscriptions, support and professional services using Workday Billing.
• Process recurring, upfront, milestone and other billing arrangements, including credit memos, rebills and billing adjustments, ensuring appropriate approvals and controls.
• Resolve billing issues and discrepancies by partnering with Sales Operations, Order Management, Revenue Accounting, Tax, Collections and other teams.
• Deliver and upload invoices through customer-specific channels and portals, ensuring correct purchase orders, references, tax details and supporting documentation; monitor and resolve invoice rejections.
• Apply and reconcile customer payments, investigate unapplied cash, short payments, overpayments and deductions, and support month-end/quarter-end close, account reconciliations, audits and process improvements.

Required Skills

• Bachelor's degree in Accounting, Finance, Business, Commerce or a related discipline, or equivalent practical experience.
• Approximately 1-2 years of experience in billing, accounts receivable, cash applications, order-to-cash operations or a similar finance operations role.
• Working knowledge of invoice preparation, customer purchase orders, payment terms, account reconciliation, and basic accounts-receivable concepts.
• Strong attention to detail and the ability to review source documents, identify discrepancies, and maintain accurate records.
• Good Excel skills, including filters, lookups, pivot tables, and reconciliation of data from multiple sources.
• Clear English communication skills and the confidence to follow up constructively with global stakeholders.
• Ability to prioritize changing work, meet close deadlines, learn new systems, and take ownership of issues through resolution.

What Success Looks Like

• Invoices are accurate, complete, and issued within agreed timelines.
• Portal rejections are resolved quickly, payments are applied promptly, and unapplied cash is actively reduced.
• Reconciliations and close activities are completed on time with reliable supporting evidence.
• Stakeholders receive clear updates, and recurring issues lead to better controls, documentation, or automation.