Billing & Expenditure Coordinator

Vall d’Hebron Institute of Research; Barcelona; On-site; EUR 40,000 - 56,000; Full time

Benefits offered by this job

Flexible remuneration programme

Meal vouchers

Health insurance

Transport benefits

23 days annual leave + 9 personal days

Job summary

Vall d’Hebron Institute of Research (VHIR) in Barcelona seeks an experienced administrator to manage expenditure processes within the Economic Management Unit. You will handle invoice processing, expense reimbursements, and account management, liaising with researchers and stakeholders to keep financial records accurate.

The role requires an advanced vocational qualification in administration or finance, fluency in Catalan, Spanish and English, and at least two years of relevant experience.

Qualifications

• Advanced vocational qualification in administration, finance or related field.
• Professional proficiency in Catalan, Spanish and English.
• Two years of administrative experience.

Responsibilities

• Expenditure management: support processing of invoices, purchase orders, expense claims and related charges.
• Account management and financial support: assist researchers with accounts and documentation.
• Coordination and communication: liaise with researchers and stakeholders to resolve queries and ensure smooth processes.
• Monitoring and team support: track outstanding invoices and assist during high workload periods.

Skills

Multilingual: Catalan/Spanish/English

Education

Advanced vocational qualification (FPII or equivalent) in administration/finance or related field

Economics or social sciences degree (desirable)

Tools

Hipocrates ERP

Fundanet ERP

Job description

Vall d’Hebron Institute of Research (VHIR) in Barcelona seeks an experienced administrator to manage expenditure processes within the Economic Management Unit. You will handle invoice processing, expense reimbursements, and account management, liaising with researchers and stakeholders to keep financial records accurate.

The role requires an advanced vocational qualification in administration or finance, fluency in Catalan, Spanish and English, and at least two years of relevant experience.