Research Institute Front Desk Associate (Part-Time)

Fundació Hospital Universitari Vall d'Hebron - Institut de Recerca (VHIR); Barcelona; On-site; EUR 18,000 - 24,000; Part time

Benefits offered by this job

Annual leave and personal days (23 + 9

Meal vouchers

Health insurance

Transport benefits

Wellbeing program

Job summary

Fundació Hospital Universitari Vall d’Hebron - Institut de Recerca (VHIR) is offering a part-time reception role in its Central Building. The position focuses on operational and logistical support, mail handling, and access control across VHIR facilities.

Responsibilities include assisting staff, moving equipment, and coordinating with laboratories for setup and safety checks. Fluency in Catalan and Spanish is required; English is desirable for professional use.

Qualifications

• At least one year’s experience in customer-facing or public-facing roles.
• Ability to undertake physically demanding tasks, including the handling and movement of equipment and materials.

Responsibilities

• Provide operational and logistical support to all staff, including mail distribution and reception cover.
• Carry out daily inspections of laboratories and safety protocols across sites.
• Monitor and refill liquid nitrogen; move equipment and furniture as required.
• Assist laboratories with installation and setup of new equipment.
• Support access control and mail distribution; transport samples and materials between buildings.
• Organise logistics for courses, seminars and institutional events.
• Receive, sort and distribute incoming parcels and deliveries.
• Identify and report requirements for materials and supplies for building maintenance.

Skills

Customer-facing experience

Teamwork and communication

Proactive approach

Problem-solving

Interpersonal skills

Physical fitness

Education

Upper secondary education (Batxillerat or equivalent)

Catalan fluency

Spanish fluency

Job description

Fundació Hospital Universitari Vall d’Hebron - Institut de Recerca (VHIR) is offering a part-time reception role in its Central Building. The position focuses on operational and logistical support, mail handling, and access control across VHIR facilities.

Responsibilities include assisting staff, moving equipment, and coordinating with laboratories for setup and safety checks. Fluency in Catalan and Spanish is required; English is desirable for professional use.