Billing Technician

Vall d’Hebron Institute of Research (VHIR) - Vall d'Hebron Institut de Recerca; Barcelona; On-site; EUR 30,000 - 38,000; Full time

Benefits offered by this job

Meal vouchers

Health insurance

Transport support

Flexible remuneration program

Job summary

Vall d’Hebron Institute of Research (VHIR) is seeking a Finance Administrator to join the Economic Management Unit, Expenditure Department, in Barcelona. You will manage expenditure transactions, process invoices and reimbursements, and liaise with research staff to ensure accurate financial records.

The role requires coordination with researchers and internal/external stakeholders, handling high workload periods, and ensuring compliance with the collective agreement.

Qualifications

• Advanced vocational qualification in administration or finance.
• Proficiency in Catalan, Spanish and English.
• At least two years’ experience in an administrative role.
• Basic knowledge of clinical trial billing and accounting.
• Ability to manage high workload and communicate proactively with the team.

Responsibilities

• Support expenditure management and processing of expenditure transactions, including matching invoices to purchase orders and expense claims.
• Assist researchers in managing and monitoring their accounts with accurate records and supporting documentation.
• Maintain regular communication with researchers, coordinators and other stakeholders to respond to queries and ensure smooth expenditure processes.
• Monitor outstanding invoices and other expenditure tasks, resolving discrepancies and supporting management during peak workload.

Skills

Administrative finance knowledge

Catalan

Spanish

English

Education

FPII or equivalent in administration/finance

Degree in Economics or social science

Tools

Hipocrates ERP

Fundanet ERP

Job description

The Economic Management Unit is responsible for managing the financial procedures and transactions recorded in the organisation’s financial management ERP system. The unit oversees the organisation’s expenditure and income, ensuring that its financial statements present a true and fair view of the Foundation’s assets and financial position.

The position is based within the Expenditure Department of the Economic Management Unit. The successful candidate will be responsible for the financial administration of various types of expenditure, including invoice processing and expense reimbursements. They will also liaise directly with research staff and other stakeholders involved in expenditure management.

Main responsibilities and duties

• Expenditure management: Support the management and processing of expenditure transactions, including matching invoices to purchase orders, processing expense claims and settlements, and managing other expenditure-related charges.
• Account management and financial support: Assist researchers in managing and monitoring their accounts, ensuring that relevant financial information and supporting documentation are accurately recorded and kept up to date.
• Coordination and communication: Maintain regular communication with researchers, coordinators and other internal and external stakeholders to respond to queries, follow up on outstanding matters and ensure the smooth running of expenditure management processes.
• Monitoring and team support: Monitor outstanding invoices and other expenditure-related tasks, help resolve discrepancies and provide support to the management team, particularly during periods of high workload.

Education and qualifications – Required

• Advanced vocational qualification (FPII or equivalent) in administration, finance or a related field.
• Professional proficiency in Catalan, Spanish and English.

Education and qualifications – Desirable

• A degree in Economics or another degree in a social science-related field.

Experience and knowledge – Required

• At least two years’ experience in an administrative role.
• Basic knowledge of clinical trial billing.
• Basic knowledge of accounting and taxation.
• Ability to manage periods of high workload and communicate proactively with the rest of the team.

Experience and knowledge – Desirable

• Knowledge of the Hipocrates ERP system.
• Knowledge of the Fundanet ERP system.
• Previous professional experience at another CERCA research institution.

Labour conditions

• Working hours: Full-time (37.5 hours per week).
• Starting date: As soon as possible.
• Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
• Contract type: Open-ended contract linked to the project.

What can we offer?

• Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
• A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
• Continuous learning and career development pathways.
• Flexible working hours.
• 23 days of annual leave plus 9 personal days.
• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
• Healthy offering– "Feel Good, Feel VHIR": VHIR's wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
• International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply

05-11-2026

How We Hire

• Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.
• Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.
• Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.
• Checks: Education, references, and other job-related verifications may be carried out.
• Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organisation, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

Information on Personal Data Protection

Data Controller: Fundació Hospital Universitari Vall d’Hebron Institut de Recerca -VHIR-. Purpose: Personnel selection. Legal Basis: Your consent. Data retention period: One year. If you are selected, as long as the employment relationship is in force and legal responsibilities may arise. Data sharing: Does not occur, except for communications necessary to fulfill the purpose and those required by law to public and private bodies. Rights: You can access, rectify, delete, object to, and limit the processing of data, as well as request data portability where applicable, by contacting [e-mail]. More information can be found here: https://vhir.vallhebron.com/en/personal-data-protection

Data Protection Authority: APDCAT