Bilingual Personal & Executive Assistant

Victoria Selection & Search; Barcelona; Híbrido; EUR 50.000 - 65.000; Jornada completa

Descripción de la vacante

Victoria Selection & Search in Barcelona is seeking a highly organized, bilingual PA/EA for a personal and light business support role with an international couple. The role is approximately 70% personal and 30% business support, requiring 5+ years in a sophisticated PA/EA role, fluency in English and Spanish (Catalan preferred), and strong skills with Notion, Airtable, Slack and AI workflows.

This flexible, creative environment values initiative, discretion and independence; salary starts at

Formación

• Five+ years in a sophisticated PA/EA role.
• Fluency in English and Spanish; Catalan preferred.
• Strong ownership, discretion and problem-solving ability.

Responsabilidades

• Coordinate complex personal travel and logistics.
• Manage private life administration and household matters.
• Support senior leadership with calendar, emails and events.
• Liaise with external partners and service providers as needed.
• Organise private events and ad hoc family/partner projects.

Conocimientos

Bilingual EN/ES/CAT

Organized

PA/EA experience

Herramientas

Notion

Airtable

Slack

AI workflows

Descripción del empleo

Our client, an international couple with multiple bases and a background in Tech and Venture Capital, are seeking a Bilingual (preferably trilingual) PA & EA to provide comprehensive personal and light business support from the Barcelona area.

The role is weighted approximately 70% personal and 30% business support. The remit includes (but is not limited to):

Personal Assistance:

• Plan and manage complex travel (approximately 10 to 12 trips per year) across multiple destinations, handling flights, accommodation, logistics and all associated documentation
• Manage private life administration comprehensively: health insurance, vehicle insurance, household matters and liaising with relevant service providers
• Support the family on an ad hoc basis, including occasional coordination for three teenage children
• Assist with potential residential projects: liaising with architects, contractors and local authorities to ensure project progress (occasional visits)
• Organise private events and gatherings as required, bringing creativity and attention to detail to each occasion
• Recommend local services (household administration) coordinate and onboard if necessary
• Ad hoc projects and errands as required
• Provide ad hoc local/language support where required

Business/Executive Assistance:

• Light EA duties for Executive: travel coordination, meeting organisation and email management for the principal (full calendar scheduling unlikely)
• Light support across ten board positions (coordinating materials, communications and logistics as required)
• Plan and execute occasional professional events including offsites, conferences and team experiences
• Act as a reliable liaison across professional contacts, communicating with clarity and discretion
• Manage internal systems and documentation across platforms including Notion and Slack, maintaining clear structure and ownership

Total bilingualism in English and Spanish (ideally Catalan) is essential for this role, whilst Catalan preferred. Knowledge of French would also be advantageous. The chosen candidate will have five or more years of experience in a sophisticated PA/EA role (ideally in a tech or fast growth environment), with a demonstrable track record of being solution-oriented, taking full ownership of a varied and complex remit. Strong technical aptitude and comfort with tools such as Notion, Airtable, Slack and AI powered workflows is non-negotiable, along with a deep love for music or the arts.

The couple value delegation and empowerment so a highly organized self-starter who values independence will thrive. The most critical to a successful relationship will be someone who values clear/direct communication, initiative, honesty, ownership — and kindness. The couple have a deep interest in mindfulness and the ideal candidate would enjoy working with projects that focus on helping community, nature, and society.

This opportunity provides for a flexible, fun, fast-paced flowing environment of work where excellence is required but it does not come in a rigid package. Expressing taste, discernment, and individuality are welcome so this role will suit an intellectually curious, independent-minded creative person especially well.

Location - Barcelona area

Salary – Starting at €50,000

Timetable – No strict work hours. Asynchronous with focus on completion (Occasional special requirements for events)

Hybrid/On-site – Remote with occasional F2F meetings at Residence

Driving license required/strongly preferred.

Candidates must be based in Barcelona.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.