Bilingual Executive Assistant

Victoria Selection & Search; Valencia; Híbrido; EUR 30.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work (1 day WFH)

Discretion and integrity

Permanent contract

Descripción de la vacante

Victoria Selection & Search is seeking a bilingual Executive Assistant in Valencia to support 2-3 investment professionals across Europe. The role is English-dominated and Spanish language skills are a plus, requiring expert calendar management across multiple time zones and proactive decision making.

You will coordinate complex meetings, arrange travel, prepare materials, reconcile expenses, and maintain trackers.

Formación

• Minimum 3–5 years of experience as an Executive Assistant in an international professional services setting.
• Fluent English required; Spanish language skills are a plus.
• Excellent calendar and travel coordination abilities, with discretion and professionalism.

Responsabilidades

• Manage complex diaries across time zones and varying jurisdictions.
• Coordinate meetings, videoconferences, room bookings, and guest registrations.
• Prepare materials such as presentations and decks for internal/external meetings.
• Arrange travel logistics ( flights, hotels, visas, transfers ) and reconcile expenses.
• Maintain trackers and provide follow-up to ensure project progress.

Conocimientos

Bilingual English

Spanish language (nice to have)

Calendar management

Communication

Herramientas

Office

Google Workspace

Slack

Descripción del empleo

Private Equity, Valencia

Our client, a prominent international Private Equity firm, is currently seeking a Bilingual (English speaking) Executive Assistant to support 2-3 investment professionals across varying jurisdictions (mainly European).

Responsibilities include but are not limited to:

• Manage complex diaries with flexibility to meet frequently changing requirements
• Anticipate scheduling conflicts before they arise
• Strategic set up of meetings/videocalls with multiple participants based across global time zones
• Detailed meeting and event coordination: room bookings, catering, guest registration, and restaurant reservations
• Manage point to point travel logistics, taking cost and comfort into account:: flights, hotels, visas, transfers etc. often subject to last minute changes
• Act as a key point of contact for portfolio companies and key stakeholders - handle communications with discretion and professionalism
• Assist with preparation of materials such as presentations, pitch decks for internal/external meetings
• Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities
• Reconcile credit card and submit multi-currency expense reports, maintaining accuracy at all times
• Maintain trackers, providing follow up to ensure project progress and keep accurate records
• Build relationships with other EAs across the firm's Spanish and global offices. Act as a trusted member of the support team
• Ad hoc support for investment professional and wider team as required

Candidates will ideally have a Bilingual level of English (the role will be undertaken predominantly in English), whilst additional languages such as German are preferred. A solid grasp of standard Tech and applications (Office, Google Workspace, Slack, etc.) is required, whilst AI prompt curiosity will be viewed positively. It is essential that candidates have at least 3-5 previous experience as an Executive Assistant in an international professional services setting (financial services or consulting will be viewed favourably).

The ideal candidate will be proactive, perceptive, highly organised and enjoy working in a dynamic environment - taking last minute changes in their stride. They will be able to anticipate as well as deflect with tact. This role is ideal for a candidate looking for a busy position with a blend of local/global contact.

Location – Valencia

Salary – Circa €33,000 + Discretionary bonus

Timetable - Full time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage)

Hybrid work approach (1 day wfh)

Incorporation – ASAP

Contract - Permanent

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.