Bilingual Personal & Executive Assistant

remoteo; Barcelona; Híbrido; EUR 45.000 - 55.000; Jornada completa

Descripción de la vacante

remoteo is seeking a bilingual PA/EA to support a high‑profile international couple from the Barcelona area. The role combines personal and light business support (approx. 70/30) with travel planning, household administration and discreet liaison across multiple contacts.

The ideal candidate has 5+ years in a sophisticated PA/EA role, strong tech aptitude (Notion, Airtable, Slack, AI workflows) and a highly organized, independent mindset. Catalan is preferred and French is a plus.

Formación

• Fluent in English and Spanish; Catalan preferred.
• Five+ years in sophisticated PA/EA roles, ideally in tech/fast-growth.
• Strong proficiency with Notion, Airtable, Slack and AI workflows.
• Highly organized self-starter with ownership and discretion.

Responsabilidades

• Provide comprehensive personal and light business support from Barcelona.
• Coordinate travel, events, and private life administration.
• Support executive and ten board positions with materials, communications, and logistics.
• Manage Notion, Airtable, Slack workflows and documentation with clear ownership.
• Organize professional events and ad hoc projects as needed.

Conocimientos

Bilingual English/Spanish

Catalan (ideal)

French advantageous

PA/EA experience 5+ years

Herramientas

Notion

Airtable

Slack

AI workflows

Descripción del empleo

Our client, an international couple with multiple bases and a background in Tech and Venture Capital, are seeking a Bilingual (preferably trilingual) PA & EA to provide comprehensive personal and light business support from the Barcelona area.

The role is weighted approximately 70% personal and 30% business support. The remit includes (but is not limited to):

Personal Assistance:

• Plan and manage complex travel (approximately 10 to 12 trips per year) across multiple destinations, handling flights, accommodation, logistics and all associated documentation
• Manage private life administration comprehensively: health insurance, vehicle insurance, household matters and liaising with relevant service providers
• Support the family on an ad hoc basis, including occasional coordination for three teenage children
• Assist with potential residential projects: liaising with architects, contractors and local authorities to ensure project progress (occasional visits)
• Organise private events and gatherings as required, bringing creativity and attention to detail to each occasion
• Recommend local services (household administration) coordinate and onboard if necessary
• Ad hoc projects and errands as required
• Provide ad hoc local/language support where required

Business/Executive Assistance:

• Light EA duties for Executive: travel coordination, meeting organisation and email management for the principal (full calendar scheduling unlikely)
• Light support across ten board positions (coordinating materials, communications and logistics as required)
• Plan and execute occasional professional events including offsites, conferences and team experiences
• Act as a reliable liaison across professional contacts, communicating with clarity and discretion
• Manage internal systems and documentation across platforms including Notion and Slack, maintaining clear structure and ownership

Total bilingualism in English and Spanish (ideally Catalan) is essential for this role, whilst Catalan preferred. Knowledge of French would also be advantageous. The chosen candidate will have five or more years of experience in a sophisticated PA/EA role (ideally in a tech or fast growth environment), with a demonstrable track record of being solution-oriented, taking full ownership of a varied and complex remit. Strong technical aptitude and comfort with tools such as Notion, Airtable, Slack and AI powered workflows is non-negotiable, along with a deep love for music or the arts.

The couple value delegation and empowerment so a highly organized self-starter who values independence will thrive. The most critical to a successful relationship will be someone who values clear/direct communication, initiative, honesty, ownership --- and kindness. The couple have a deep interest in mindfulness and the ideal candidate would enjoy working with projects that focus on helping community, nature, and society.

This opportunity provides for a flexible, fun, fast-paced flowing environment of work where excellence is required but it does not come in a rigid package. Expressing taste, discernment, and individuality are welcome so this role will suit an intellectually curious, independent-minded creative person especially well.

Location - Barcelona area

Salary -- Starting at €50,000

Timetable -- No strict work hours. Asynchronous with focus on completion (Occasional special requirements for events)

Hybrid/On-site -- Remote with occasional F2F meetings at Residence

Driving license required/strongly preferred.