Bilingual Office Manager — Madrid Operations Lead

Victoria Selection & Search; Madrid; Presencial; EUR 28.000 - 35.000; Jornada completa

Descripción de la vacante

Victoria Selection & Search is assisting an international strategic consulting firm in Madrid to hire a proactive Office Manager. The role focuses on running the day-to-day office, acting as the main point of contact for staff and visitors, and coordinating with internal teams and external providers.

You will manage suppliers, meetings, equipment, access, and health & safety, working in a dynamic, international environment.

Formación

• Bilingual English/Spanish required.
• University degree and numerate.
• Proficient in Microsoft Office, Google Workspace, Slack and Zoom.
• 3–5 years' experience in a similar office management role.

Responsabilidades

• Take ownership of day-to-day office operations and ensure a fully operational workspace.
• Act as key contact for employees, visitors and external providers.
• Manage relationships with suppliers and service providers (catering, stationery, cleaning, maintenance).
• Oversee office supplies, stock and pantry; place orders.
• Manage meetings, bookings and room setup for internal/external meetings.
• Welcome visitors, handle calls, mail, couriers and deliveries.
• Coordinate client meetings with catering and logistics.
• Provide basic tech support for meeting room tech and videoconferencing.
• Manage access systems and desk booking platforms.
• Coordinate IT for devices and support new joiners.
• Manage corporate services including mobile, taxi, guest internet and parking.
• Coordinate repairs with providers and building management.
• Support Health & Safety and compliance with HR and providers.
• Collaborate with departments to ensure smooth operations.

Conocimientos

Bilingual English/Spanish

Office management

Organizational skills

Communication skills

Educación

University Degree

Herramientas

Microsoft Office

Google Workspace

Slack

Zoom

Descripción del empleo

Victoria Selection & Search is assisting an international strategic consulting firm in Madrid to hire a proactive Office Manager. The role focuses on running the day-to-day office, acting as the main point of contact for staff and visitors, and coordinating with internal teams and external providers.

You will manage suppliers, meetings, equipment, access, and health & safety, working in a dynamic, international environment.