Asistente de Finanzas y Administración_CEUTA

IOM; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

IOM in Madrid seeks a Finance and Administration Assistant to support resource management, asset tracking, and vendor management under ORACLE Wave. The role emphasizes accurate data entry, adherence to procedures, and timely financial processing.

You will assist with budgets, payments, and reporting, interact with staff on travel claims, and help ensure compliance with IOM financial policies in a multicultural international setting.

Formación

• Requires a university degree in Business Administration or a related field with one year of relevant professional experience, OR a High School diploma with at least three years of relevant professional experience.
• Experience in a similar role is required, preferably in international organizations, NGOs, or governmental institutions.

Responsabilidades

• Assist in managing financial resources through tracking and controlling assets, funds, and supplies according to IOM rules and regulations.
• Monitor project budgets, including estimating costs for personnel, services, equipment, and operational expenses.
• Extract and input data from various sources into financial or accounting systems.
• Support the correct application of accounting, budgetary, and financial procedures.
• Review all payment types, from purchases to payment requests, ensuring proper authorization and attached supporting documents.
• Create new vendor accounts in ORACLE WAVE and verify vendor statements for compliance with IOM policies.
• Conduct claim verifications against documentation to ensure purchases/services are authorized and goods/services were rendered.
• Assist in preparing budget, accounting, financial, statistical, and other reports.
• Provide assistance to staff for travel, expense claims, and document retrieval.
• Ensure proper processing of all recorded payments and accounting documents.

Conocimientos

Microsoft Office

ORACLE

Data entry

Bilingual English/Spanish

Deadline-driven

Excel

Word

Educación

Bachelor’s degree in Business Administration or related field

High School diploma with 3+ years’ experience

Herramientas

ORACLE WAVE

Descripción del empleo

Organizational context: The International Organization for Migration (IOM), established in 1951, is the UN agency for migration. It collaborates with governmental, intergovernmental, and non-governmental partners, committed to the principle that human and orderly migration benefits migrants and society. IOM addresses migration management challenges, advances understanding of migration issues, fosters socio-economic development through migration, and upholds the human dignity and well-being of migrants.

Job purpose: This role supports the Finance and Administration Assistant position within the International Organization for Migration (IOM). The purpose is to assist in the financial resource management by tracking and controlling assets, funds, and supplies in accordance with IOM regulations. The role contributes to the efficient operation of financial and administrative processes, ensuring compliance with accounting, budgetary, and financial standards. It involves data entry, payment verification, vendor management, and supporting staff with financial-related queries, ultimately contributing to the organization's mission of managing migration effectively and upholding the dignity of migrants.

Responsibilities: Assist in managing financial resources through tracking and controlling assets, funds, and supplies according to IOM rules and regulations. Monitor project budgets, including estimating costs for personnel, services, equipment, and operational expenses. Extract and input data from various sources into financial or accounting systems. Support the correct application of accounting, budgetary, and financial procedures. Review all payment types, from purchases to payment requests, ensuring proper authorization and attached supporting documents. Create new vendor accounts in ORACLE WAVE and verify the accuracy and conformity of vendor statements with IOM financial policies. Conduct claim verifications against documentation to ensure purchases/services are authorized and goods/services were rendered. Assist in preparing budget, accounting, financial, statistical, and other reports. Provide assistance to staff for travel, expense claims, and document retrieval. Ensure the proper and systematic processing of all recorded payments and accounting documents.

Education: Requires a university degree in Business Administration or a related field with one year of relevant professional experience, OR a High School diploma with at least three years of relevant professional experience.

Work experience: Experience in a similar role is required. Experience working in international organizations, NGOs, or governmental institutions in a multicultural setting is advantageous. Knowledge and experience using ORACLE (WAVE) is a plus. Immediate availability and experience in emergency response settings are highly valued.

Skills: Proficiency in Microsoft Office Suite and office software packages, including ORACLE. Demonstrated ability to draft clear and concise correspondence in English and Spanish. Ability to work well under pressure and meet deadlines. Familiarity with Excel, Word, and aptitude for learning new software.