Asistente de Proyectos y Reportes _ CEUTA

IOM; Madrid; Presencial; EUR 42.000 - 54.000; Jornada completa

Descripción de la vacante

The International Organization for Migration (IOM) is seeking a project reporting professional in Spain to ensure timely donor reports, robust data monitoring, and strong coordination with program staff. The role emphasizes documentation, compliance with donor requirements, and effective information management across multiple teams.

Requirements include a university degree in Political or Social Sciences, Business Administration, International Relations, or related fields, plus five years of

Formación

• Five years of relevant professional experience in report preparation activities.
• Progressive experience in similar functions is required.
• Experience in coordination with governmental and diplomatic authorities, as well as international institutions, is valued.

Responsabilidades

• Prepare periodic and specific project activity reports for donors, the mission, regional office, or headquarters.
• Guide data collection and monitor project indicators in coordination with the Information Management Coordinator.
• Coordinate with program staff to ensure monitoring of implementation and adherence to grant agreements.
• Support visibility activities within projects and maintain centralized, organized, secure filing systems.
• Assist in integrating Monitoring and Evaluation frameworks and tools; supervise specific project components.
• Research, draft and prepare necessary project execution and reporting documents; coordinate with competent authorities and UN agencies.

Conocimientos

Microsoft Office Suite

Oracle

English writing

Deadline driven

Data reporting

Spanish & English fluency

Educación

Political or Social Sciences

Business Administration

International Relations

Communications

Law

Herramientas

None

Descripción del empleo

Organizational context: The International Organization for Migration (IOM), established in 1951, is the UN agency for migration. It collaborates with governmental, intergovernmental, and non-governmental partners, committed to the principle that human and orderly migration benefits both migrants and society. IOM addresses operational challenges in migration management, advances understanding of migration issues, fosters socio-economic development through migration, and champions the human dignity and well-being of migrants.

Job purpose: This role supports the International Organization for Migration (IOM) in its mission to manage migration effectively and humanely. The position contributes to the organization's efforts in addressing operational migration challenges, enhancing the understanding of migration-related issues, and promoting socio-economic development through migration. By ensuring the dignity and well-being of migrants, the role upholds IOM's core principles. The position is integral to the successful implementation and reporting of projects, ensuring compliance with donor requirements and organizational standards. It facilitates smooth project operations and contributes to the overall effectiveness of IOM's mandate in Spain.

Responsibilities: Key responsibilities include preparing periodic and specific project activity reports for donors, the mission, regional office, or headquarters. This involves guiding data collection and monitoring project indicators in coordination with the Information Management Coordinator. The role requires coordinating with program staff to ensure constant monitoring of implementation, adherence to grant agreements, and project documentation. It also involves supporting visibility activities within projects. Maintaining a centralized, organized, accessible, and secure filing system for digital and physical records, including beneficiary information, projects, databases, contracts, and other relevant documentation, is crucial. The position assists in integrating and coordinating Monitoring and Evaluation (M&E) frameworks and tools. It supports supervision for specific project components, identifying issues and proposing corrective actions for timely delivery and efficient resource utilization. The role involves researching, drafting, and preparing necessary project execution and reporting documentation, and assisting in coordination with competent authorities, UN agencies, NGOs, and other relevant actors. Maintaining accurate and up-to-date records of all correspondence, technical and administrative documentation, and project-related reports and archives is also a key duty.

Education: A completed university degree in Political or Social Sciences, Business Administration, International Relations, Communications, Law, or a related field from an accredited academic institution is required. Five years of relevant professional experience in report preparation activities is also necessary.

Work experience: Progressive experience in similar functions is required. Experience working in international organizations, NGOs, or governmental institutions, preferably in multicultural environments, is desirable. Experience in coordination and communication with governmental and diplomatic authorities, as well as international institutions, is also valued.

Skills: Proficiency in Microsoft Office Suite and management software, including Oracle. Demonstrated ability to draft clear and concise correspondence in English. Ability to work under pressure and meet deadlines. Excellent skills in preparing statistical charts, tables, and reports. Fluency in Spanish and English is required; knowledge of French and/or other languages is a plus.

Required languages:

Desired languages: