Administrative Assistant, CASE Dept — Flexible Hours

Barcelona Supercomputing Center; Madrid; On-site; EUR 24,000 - 34,000; Full time

Benefits offered by this job

Restaurant tickets

Private health insurance

Relocation support

Job summary

The Barcelona Supercomputing Center (BSC-CNS) in Barcelona is seeking an Administrative Assistant to support the CASE, Computer Applications in Science & Engineering, Department. You will help manage daily operations, coordinate meetings, travel, and finances, and assist Team Leaders and visitors.

The role requires 1–3 years in administrative support, fluency in English and Spanish, and strong knowledge of Microsoft Office.

Qualifications

• 1–3 years of experience in administrative support roles.
• Knowledge of development and management of research centers will be highly valued.
• Fluency in spoken and written English and Spanish.
• Knowledge of Catalan will be highly valuable.
• Fluency in other European languages will be also valued.
• Good level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.)

Responsibilities

• Provide administrative support to Team Leaders in CASE.
• Processing travel and other expenses (and subsequent processing of these payments with the Finance Department)
• Manage resource requests and provide support with other departmental administrative processes.
• Welcome and assist visitors to the department.
• Provide general administrative support to ensure the smooth operation of the CASE Department, including coordination with Administration, Maintenance, and Helpdesk teams, management of hot desks, restocking of materials, and support in resolving day-to-day operational and organizational issues.
• Support the organization and coordination of internal and external meetings, events, workshops, and conferences.

Skills

Fluent English

Fluent Spanish

Catalan knowledge

Other European languages

Education

FPI or FPII in Administrative Studies or related field

Superior Studies in Administrative Studies or related field

Or equivalent experience

Tools

Microsoft Office

Job description

The Barcelona Supercomputing Center (BSC-CNS) in Barcelona is seeking an Administrative Assistant to support the CASE, Computer Applications in Science & Engineering, Department. You will help manage daily operations, coordinate meetings, travel, and finances, and assist Team Leaders and visitors.

The role requires 1–3 years in administrative support, fluency in English and Spanish, and strong knowledge of Microsoft Office.