Barcelona Office Administrative Coordinator

Balt; Barcelona; On-site; EUR 24,000 - 36,000; Full time

Job summary

Balt is seeking an Office & Administrative Coordinator in Barcelona to provide day-to-day administrative support to the local office. You will work closely with the team to ensure smooth operations and adherence to company procedures.

Responsibilities include travel coordination, document management, onboarding support, and collaboration with finance and HQ. The role requires strong organizational skills and English communication, with French as a plus.

Qualifications

• Experience supporting a medium-sized office (20–30 employees).
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Proactive, reliable, and adaptable.
• 3–5 years in office administration or coordination.

Responsibilities

• Act as the main administrative contact for the Barcelona office.
• Coordinate with headquarters and international colleagues to ensure procedures are followed.
• Coordinate travel arrangements, including hotel and flight bookings for meetings and visitors.
• Support day-to-day office operations including cleaning services and meeting room organization.
• Manage filing systems and maintain contracts and other office documents.
• Provide administrative support to the Finance team, including invoices and records.
• Assist with administration of the company vehicle fleet.
• Support onboarding and monthly updates for local employees.
• Contribute to a well-organized, collaborative office environment.

Skills

Organizational skills

Attention to detail

Multitasking

Independent

English communication

Tools

Microsoft Office

Job description

Balt is seeking an Office & Administrative Coordinator in Barcelona to provide day-to-day administrative support to the local office. You will work closely with the team to ensure smooth operations and adherence to company procedures.

Responsibilities include travel coordination, document management, onboarding support, and collaboration with finance and HQ. The role requires strong organizational skills and English communication, with French as a plus.