Administrative Support Case

Barcelona Supercomputing Center; Madrid; On-site; EUR 24,000 - 34,000; Full time

Benefits offered by this job

Restaurant tickets

Private health insurance

Relocation support

Job summary

The Barcelona Supercomputing Center (BSC-CNS) in Barcelona is seeking an Administrative Assistant to support the CASE, Computer Applications in Science & Engineering, Department. You will help manage daily operations, coordinate meetings, travel, and finances, and assist Team Leaders and visitors.

The role requires 1–3 years in administrative support, fluency in English and Spanish, and strong knowledge of Microsoft Office.

Qualifications

• 1–3 years of experience in administrative support roles.
• Knowledge of development and management of research centers will be highly valued.
• Fluency in spoken and written English and Spanish.
• Knowledge of Catalan will be highly valuable.
• Fluency in other European languages will be also valued.
• Good level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.)

Responsibilities

• Provide administrative support to Team Leaders in CASE.
• Processing travel and other expenses (and subsequent processing of these payments with the Finance Department)
• Manage resource requests and provide support with other departmental administrative processes.
• Welcome and assist visitors to the department.
• Provide general administrative support to ensure the smooth operation of the CASE Department, including coordination with Administration, Maintenance, and Helpdesk teams, management of hot desks, restocking of materials, and support in resolving day-to-day operational and organizational issues.
• Support the organization and coordination of internal and external meetings, events, workshops, and conferences.

Skills

Fluent English

Fluent Spanish

Catalan knowledge

Other European languages

Education

FPI or FPII in Administrative Studies or related field

Superior Studies in Administrative Studies or related field

Or equivalent experience

Tools

Microsoft Office

Job description

About BSC

About BSCThe Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain.

It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe.

The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress.

BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over **** staff from 60 countries.

Administrative Support Case

We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research.

In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer.

We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission

The Barcelona Supercomputing Center (BSC) is looking for an Administrative Assistant to provide administrative and operational support to the CASE, Computer Applications in Science & Engineering, Department.

The successful candidate will contribute to the smooth day-to-day operation of the department, supporting Team Leaders, coordinating administrative activities, assisting with departmental services, and supporting the organization of meetings, events, workshops, and conferences.

Key Duties

Provide administrative support to Team Leaders in CASE

Processing travel and other expenses (and subsequent processing of these payments with the Finance Department)

Manage resource requests and provide support with other departmental administrative processes.

Welcome and assist visitors to the department.

Provide general administrative support to ensure the smooth operation of the CASE Department, including coordination with Administration, Maintenance, and Helpdesk teams, management of hot desks, restocking of materials, and support in resolving day-to-day operational and organizational issues.

Support the organization and coordination of internal and external meetings, events, workshops, and conferences.

Requirements

Education

• FPI or FPII in Administrative Studies or a related field.
• Superior Studies in Administrative Studies or a related field will also be considered.
• Or equivalent experience

Essential Knowledge and Professional Experience

• 1–3 years of experience in administrative support roles.
• Additional Knowledge and Professional ExperienceSpecific knowledge or previous experience in the development and management of research centers will be highly valued.
• Fluency in spoken and written English and Spanish.
• Knowledge of Catalan will be highly valuable
• Fluency in other European languages will be also valued.
• Good level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.)

Competences

• Flexibility and adaptability to variable workloads and changing priorities
• Capacity and flexibility to adapt to the operation and management rules of the center.
• Proactivity and ease in dealing with staff and other departments
• Ability to take initiative and to work independently as well as in a team
• Ability to communicate effectively with messages aimed at multidisciplinary teams
• Ability to solve issues which can improve the related process.

Conditions

The position will be located at BSC within the CASE Department

We offer a full-time contract (35h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures

Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration

Holidays: 22 days of holidays + 6 personal days + 24th and 31st of December per our collective agreement

Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in BarcelonaStarting date: 16/10/2026

Development of the recruitment process

The selection will be carried out through a competitive examination system ("Concurso-Oposición").

The recruitment process consists of two phases:

1. Curriculum Analysis: Evaluation of previous experience and/or scientific history, degree, training, and other professional information relevant to the position.
2. Interview phase: The highest-rated candidates at the curriculum level will be invited to the interview phase, conducted by the corresponding department and Human Resources.

In this phase, technical competencies, knowledge, skills, and professional experience related to the position, as well as the required personal competencies, will be evaluated.

30 points out of 60 must be obtained to be eligible for the position.

The recruitment panel will be composed of at least three people, ensuring at least 25% representation of women. In accordance with OTM-R principles, a gender-balanced recruitment panel is formed for each vacancy at the beginning of the process.

After reviewing the content of the applications, the panel will begin the interviews, with at least one technical and one administrative interview.

At a minimum, a personality questionnaire as well as a technical exercise will be conducted during the process. The panel will make a final decision, and all individuals who participated in the interview phase will receive feedback with details on the acceptance or rejection of their profile.

At BSC, we seek continuous improvement in our recruitment processes.

Deadline

The vacancy will remain open until a suitable candidate has been hired.

OTM-R principles for selection processes

BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R).

This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.

BSC-CNS is an equal opportunity employer committed to diversity and inclusion.

We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.