Administration & Facility Assistant at Avnet

Avnet; Madrid; Presencial; EUR 26.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employee assistance program

Medical insurance

Meal voucher Eurostaffs

Learning License

22 days annual leave and more

Descripción de la vacante

Avnet in Madrid is seeking an Administration & Facility Assistant to ensure day-to-day office operations run smoothly. You will support administrative processes, coordinate facility activities, and help create a welcoming, well-organized workplace for employees, visitors, and partners.

The role requires 3–5 years in a similar role, fluent English (French a plus), and a valid driving license. On-site duties include fleet management, supplier invoices, office supplies, and general administration.

Formación

• 3–5 years in administration or facilities role.
• Fluent English; French is a plus.
• Valid driving license.
• Strong organizational and interpersonal skills.

Responsabilidades

• Manage and follow up on general service contracts for Spain & Portugal offices.
• Control and payment of supplier invoices.
• Control and order of office supplies & furniture.
• Follow up and oversee regular maintenance of the office.
• Manage day-to-day company car fleet (about 60 cars).
• Manage mobile phone contracts and invoices.

Conocimientos

Office Administration

Multitasking

Communication

Team Player

Herramientas

Microsoft Office

Fleet management software

Descripción del empleo

Apply for Administration & Facility Assistant at Avnet in Madrid, MD, ES. This Full time on site position offers great opportunities for career growth.

EBV Elektronik EBV Elektronik, an Avnet company, is one of Europe's leading distributors for semiconductor products with almost 900 employees. For more than 50 years, we have been making our customers and manufacturers successful - every day. How do we do that? Through our employees: Passion and competence Ownership and trust Learning and growing Diversified teams and strong individuals For us, every job is much more than just a task.

What's in here for you:

• Employee assistance program


• Medical insurance (cost sharing)


• Meal voucher Eurostaffs


• Learning License


• 22 days of annual leave and more...

As an Administration & Facility Assistant, you'll play a key role in ensuring our office operations run seamlessly every day. From supporting administrative processes to coordinating facility-related activities, you'll help create a productive, welcoming, and well-organized workplace for employees, visitors, and business partners. If you thrive in a dynamic environment, enjoy multitasking, and take pride in delivering exceptional support, we'd love to hear from you.

Responsibilities:

• Management and follow-up of general service supplier contracts for Spain & Portugal offices


• Control and payment of supplier invoices


• Control and order of office supplies & furniture


• Follow up, organizing and overseeing all regular and occasional maintenance of office


• Manage the day-to-day administration of the company car fleet (approximately 60 cars). This includes managing insurance, providing support to employees about car, managing fuel cards and parking, etc...


• Managing mobile phones - contracts, providing support to employees, managing invoices...

Requirements:

• Experience on same or similar role 3-5 years, experience in fleet management / Facilities management is desirable


• Fluency in English language (oral and written) is mandatory, French is advantage


• Valid drivers license is mandatory


• Excellent interpersonal skills


• We are looking for autonomous, adaptable, organized team player

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – [e-mail], Asia applicants - [e-mail], EMEA applicants - [e-mail].

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