Remote Bid & Proposals Coordinator

Ramboll3; Denmark; Remote; DKK 467,000 - 601,000; Full time

Benefits offered by this job

Meaningful work

Flexible hybrid work

Competitive compensation

Professional development

Collaborative culture

Foundation-owned company

Work in Americas Ramboll

Job summary

Ramboll is seeking a Pursuit Coordinator to join our Strategic Pursuits team, supporting bid and tender processes from research through submission. You will develop content for pre-tender materials, responses, and interviews, coordinating with consultants and technical teams in a global, remote setup.

Ideal candidates are organized, proactive, and comfortable communicating with senior stakeholders. Familiarity with AI tools and In-Design is a plus, and APMP certification is desirable but not

Qualifications

• Experience in bid, proposal, tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting and proofreading skills.
• Strong research skills, with the ability to source business, client, competitor and stakeholder information.
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles.
• As this is a global role, you will be comfortable working remotely and with teams based internationally.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint.
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative.
• This role offers opportunities to grow within a new and evolving process so a desire to learn new skills and input into new processes is essential.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Experience of using AI systems is desirable.
• In-Design skills will be desirable.
• APMP foundation certification desirable but not required.

Responsibilities

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references.
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information.
• Coordinate clarification questions, responses and review cycles.
• Proofread documents and help maintain consistency, accuracy and compliance.
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out.
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content.

Skills

Bid & tender experience

Proposal writing

Research skills

Organisational skills

Remote collaboration

AI systems experience

In-Design experience

APMP certification desirable

Tools

Microsoft 365

In-Design

SharePoint

PowerPoint

Job description

Ramboll is seeking a Pursuit Coordinator to join our Strategic Pursuits team, supporting bid and tender processes from research through submission. You will develop content for pre-tender materials, responses, and interviews, coordinating with consultants and technical teams in a global, remote setup.

Ideal candidates are organized, proactive, and comfortable communicating with senior stakeholders. Familiarity with AI tools and In-Design is a plus, and APMP certification is desirable but not