Pursuit Coordinator

Ramboll3; Denmark; Remote; DKK 467,000 - 601,000; Full time

Benefits offered by this job

Meaningful work

Flexible hybrid work

Competitive compensation

Professional development

Collaborative culture

Foundation-owned company

Work in Americas Ramboll

Job summary

Ramboll is seeking a Pursuit Coordinator to join our Strategic Pursuits team, supporting bid and tender processes from research through submission. You will develop content for pre-tender materials, responses, and interviews, coordinating with consultants and technical teams in a global, remote setup.

Ideal candidates are organized, proactive, and comfortable communicating with senior stakeholders. Familiarity with AI tools and In-Design is a plus, and APMP certification is desirable but not

Qualifications

• Experience in bid, proposal, tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting and proofreading skills.
• Strong research skills, with the ability to source business, client, competitor and stakeholder information.
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles.
• As this is a global role, you will be comfortable working remotely and with teams based internationally.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint.
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative.
• This role offers opportunities to grow within a new and evolving process so a desire to learn new skills and input into new processes is essential.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Experience of using AI systems is desirable.
• In-Design skills will be desirable.
• APMP foundation certification desirable but not required.

Responsibilities

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references.
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information.
• Coordinate clarification questions, responses and review cycles.
• Proofread documents and help maintain consistency, accuracy and compliance.
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out.
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content.

Skills

Bid & tender experience

Proposal writing

Research skills

Organisational skills

Remote collaboration

AI systems experience

In-Design experience

APMP certification desirable

Tools

Microsoft 365

In-Design

SharePoint

PowerPoint

Job description

Remote position based near one of our U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Are you excited about joining a company that strives to make a difference - for its employees, clients, and society? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds like you, or you're curious to learn more, then this role could be the perfect opportunity. Join our Sales and Tender team and work with us to close the gap to a sustainable future.

Your new role

Strategic Pursuits team. Building on strong research, writing, coordination and document management skills, the Pursuit Coordinator will help pursuit teams find, develop, organise and refine content needed for winning bids, tenders and proposals. The role will support all stages, from early client and competitor insight through submission, interviews and lessons learned.

Reporting to the Strategic Pursuits team manager, you will form an integral part of a tight-knit and collaborative international team. You will work closely with Pursuit Consultants, fellow pursuit and proposal specialists, and technical teams across the full pursuit lifecycle. This role is ideal for someone who is organised, collaborative, proactive and comfortable communicating with senior stakeholders.

At Ramboll, our ambition is to be The Partner for Sustainable Change, and we are committed to creating innovative solutions that will contribute to accelerating the ongoing sustainable transition. Working for Ramboll means working for a company that strives to make a difference for our employees, clients and society. Combining local presence with global reach, we offer you a strong platform for continuous professional growth. The successful applicant for this role will have the opportunity to contribute to our strategy to close the gap to a sustainable future.

Your key responsibilities will include:

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references
• Work closely with Pursuit Consultants and technical teams to produce well formatted and visually compelling materials
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information
• Coordinate clarification questions, responses and review cycles
• Proofread documents and help maintain consistency, accuracy and compliance
• Manage practical pursuit coordination where required, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out
• Support strategy and planning sessions by capturing and sharing notes, generating research to help technical teams translate ideas into compelling response content

About you

• Experience in bid, proposal, tender processes and familiarity with best-practice processes
• Good proposal writing, editing, formatting and proofreading skills
• Strong research skills, with the ability to source business, client, competitor and stakeholder information
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles
• As this is a global role, you will be comfortable working remotely and with teams based internationally
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint
• Ability to build effective relationships across technical and support teams and to work collaboratively, using your own initiative
• This role offers opportunities to grow within a new and evolving process so a desire to learn new skills and input into new processes is essential
• Strong communication skills and willingness to challenge unclear or incomplete instructions
• Experience of using AI systems is desirable
• In-Design skills will be desirable
• APMP foundation certification desirable but not required

What we can offer you

• Meaningful, high-impact work
• Flexible and hybrid work arrangements
• Competitive compensation and benefits
• Professional development and leadership opportunities
• A collaborative and inclusive culture
• The long-term thinking of a foundation-owned company
• Work at the heart of sustainable change with Ramboll in the Americas

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being op