Global PA to VP, P&O IO - Leadership Coordination

Novo Nordisk; Taastrup; On-site; DKK 500,000 - 734,000; Full time

Benefits offered by this job

Pension scheme

Free choice account

Annual holiday allowance

Job summary

Novo Nordisk in Taastrup, Denmark, seeks a Personal Assistant for Drug Product Manufacturing International Operations. You will coordinate the Associate Vice President and Leadership Team, manage calendars, travel, expenses and confidential matters, ensuring meetings and plans run smoothly across time zones.

The role requires 3+ years in a comparable admin/PA role, strong English, and a proactive, detail-oriented, collaborative approach with global exposure.

Qualifications

• Minimum 3 years in a comparable administrative, personal assistant or coordination role.
• Strong proficiency in corporate administrative, HR and finance systems.
• Excellent written and spoken English.
• Strong planning, prioritisation and stakeholder-management skills, with the ability to manage multiple deadlines and follow through on actions.
• A high degree of consideration and sound judgement when handling confidential matters.
• Basic project-management capability and business understanding to anticipate needs and connect activities across the P&O agenda.
• A proactive and collaborative approach, and comfort working independently across organisational levels.
• Strong attention to detail combined with an, improvement-oriented mindset.

Responsibilities

• Manage and prioritise the Associate Vice President's calendar, travel, expenses and confidential matters, coordinating across multiple global locations and time zones.
• Plan and run Leadership Team meetings and offsites: build agendas, align with presenters, quality-check materials, distribute pre-reads, manage logistics and track agreed actions.
• Coordinate recurring P&O annual-wheel activities, including Talent processes, Talent Reviews and programs, by setting timelines, requesting inputs and following up so work is completed on time.
• Support the P&O Performance Board from planning to follow-up, coordinating inputs and materials and keeping decisions and actions visible.
• Drive business planning and administration, including budget processes and monthly follow-up, together with the Leadership Team and Finance partners.
• Strengthen communication and information management through presentations, Teams and SharePoint structures, mailboxes and distribution groups, and own onboarding of new P&O Leadership Team members.
• Keep improving ways of working to simplify processes and strengthen execution.

Skills

PA/Coordination

Calendar management

Stakeholder management

Confidentiality handling

Project coordination

Attention to detail

Independent work across levels

Planning and prioritisation

English proficiency

Education

Bachelor's degree or equivalent

Job description

Novo Nordisk in Taastrup, Denmark, seeks a Personal Assistant for Drug Product Manufacturing International Operations. You will coordinate the Associate Vice President and Leadership Team, manage calendars, travel, expenses and confidential matters, ensuring meetings and plans run smoothly across time zones.

The role requires 3+ years in a comparable admin/PA role, strong English, and a proactive, detail-oriented, collaborative approach with global exposure.