Dynamic Administrative Assistant — Office Ops in Horsens

VivaVibe Productions; Horsens; On-site; DKK 68,000 - 81,000; Full time

Job summary

VivaVibe Productions in Horsens, Denmark, is seeking an Administrative Assistant to support daily office operations and maintain organized records. The role involves managing calendars, handling correspondence, and ensuring smooth day-to-day tasks.

We require at least 2 years in administration, strong MS Office skills, excellent organization, and meticulous attention to detail. The position is on-site in Horsens, with confidentiality and professional conduct expected at all times.

Qualifications

• At least 2 years of experience in an administrative role.
• Proficient in Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Ability to multi-task and prioritize tasks effectively.
• Excellent communication skills.
• Professional demeanor with the ability to maintain confidentiality.
• Biometric passport required for international travel.

Responsibilities

• Managing office supplies and inventory, ordering new supplies when necessary.
• Scheduling appointments and managing calendars for office staff.
• Handling incoming and outgoing correspondence, including email and mail.
• Maintaining accurate records and files.
• Assisting with travel arrangements for employees.
• Coordinating meetings, conferences, and events as needed.
• Providing general administrative support to the team as needed.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Tools

Microsoft Office Suite

Job description

VivaVibe Productions in Horsens, Denmark, is seeking an Administrative Assistant to support daily office operations and maintain organized records. The role involves managing calendars, handling correspondence, and ensuring smooth day-to-day tasks.

We require at least 2 years in administration, strong MS Office skills, excellent organization, and meticulous attention to detail. The position is on-site in Horsens, with confidentiality and professional conduct expected at all times.