Buying Assistant

FashionUnited; Aarhus; Hybrid; DKK 240,000 - 300,000; Full time

Job summary

PIECES in Aarhus, Denmark seeks a Buying Assistant to support daily administration and coordination of buying processes from sample setup through production and delivery, ensuring data accuracy, deadlines and stakeholder visibility.

You will join a small buying team within a larger product group and gain hands-on experience with suppliers, data and Excel while developing organisational and communication skills in Danish and English.

Qualifications

• Experience in an administrative or coordinating role within buying or sourcing.
• Good numerical sense and ability to work confidently in Excel.
• Structured approach and follow-through on tasks to completion.
• Proficient Danish and English communication, written and spoken.

Responsibilities

• Provide daily administrative support to suppliers, international buying offices and colleagues across departments.
• Create and maintain data in systems, place purchase orders and follow up on deadlines and deliveries.
• Support the administrative setup of new collections and coordination of handovers.
• Follow up on samples, production, quality and supplier delivery performance.
• Work with data in daily follow-up and use Excel and internal systems to keep processes accurate.

Skills

Administrative experience

Coordination

Excel proficiency

Attention to detail

Communication in Danish & English

Tools

Excel

ERP systems

Job description

Do you thrive on creating structure, keeping track of details and making sure things get done, even when the pace is high?

At PIECES, we’re looking for a Buying Assistant to join our Jersey team. This is a hands‑on administrative and coordinating role where you’ll help keep our buying processes moving, working closely with colleagues, international buying offices and suppliers to ensure that samples, orders, data and deliveries stay on track.

YOUR TEAM

You’ll join a small buying team of three within a larger product team. Together with your colleagues in Buying and Sales, you’ll help ensure that the right products are available across our markets.

We work closely across categories and functions, share information and help each other keep track of the details needed to move our collections forward. We believe the strongest results are created together, and we value a positive and supportive working environment where we make room for both individual responsibility and collaboration.

YOUR ROLE

As Buying Assistant, you’ll play an important role in the daily administration and coordination of our buying processes. You’ll follow products and orders from the administrative set‑up of samples through production and delivery, making sure data is accurate, deadlines are followed and relevant stakeholders have the information they need.

Your responsibilities include:

• Providing daily administrative support to our suppliers, BESTSELLER’s international buying offices and colleagues across relevant departments
• Creating and maintaining data in our systems, placing purchase orders and following up on orders, deadlines and deliveries
• Supporting the administrative set‑up of new collections and coordinating practical tasks connected to collection handovers
• Following up on sales samples, production, quality and supplier delivery performance
• Working with figures and data in your daily follow‑up and using Excel and internal systems to keep processes accurate and on track

YOUR BENEFITS

This role gives you the opportunity to build a solid understanding of how buying works in an international fashion business while taking responsibility for defined parts of the process.

You can expect:

• Hands‑on experience with the operational and administrative side of the buying process
• Responsibility for your own tasks and the opportunity to take on more as you develop in the role
• Close collaboration with experienced colleagues in buying and sales
• Daily contact with international suppliers and BESTSELLER’s buying offices
• A team where you work closely together to keep processes moving and reach shared goals

YOUR PROFILE

You enjoy a role where coordination, follow‑up and attention to detail are a significant part of your day. You’re comfortable working in a fast‑paced environment with several deadlines and processes running at once, and you take pride in keeping your tasks structured and accurate.

We imagine that you:

• Have experience from an administrative or coordinating role, preferably within buying, sourcing or a similar function
• Have a good understanding of numbers and work confidently in Excel
• Work in a structured way and follow your tasks through to completion
• Pay close attention to data, details and deadlines
• Communicate confidently in Danish and English, both written and spoken

WE ARE LOOKING FORWARD TO HEARING FROM YOU

If you have any questions about the position, please feel free to contact Head of Buying and Pattern Design, Katrine Krog Solberg at [phone].

Location: Aarhus, Denmark. Please note that this position requires physical presence at our Aarhus office.

ABOUT PIECES

Easy to wear – easy to love

PIECES designs everyday standout products for young-at-heart fashion followers. Our approach is centred around current trends, and we believe in the power of vibrant colours and relevant designs. Each collection is influenced by the latest fashion, and we especially focus on garment‑fit, simple yet quality fabrics, and adding as many certified and branded fibres as possible. Piece by piece, we are young at heart, intuitively curious and vibrant to the core.

PIECES is a Danish apparel and accessory brand located in Aarhus. It was established in 2003 as part of the BESTSELLER group, a Danish family‑owned fashion company. As a brand, PIECES has evolved and grew greatly over the past years. Coming from an accessory‑focused core, we constantly push to grow with our potential.

For more information, please go to www.pieces.com, @piecesofficial or www.bestseller.com