Workplace & Office Manager (f/m/x) Part-time

suena.energy; Hamburg; Hybrid; EUR 40,000 - 46,000; Full time

Benefits offered by this job

Home office option

Flexible hours

Urban Sports Club

Wellbeing support

Rooftop office

Pet-friendly office

Deutschlandticket subsidy

Job summary

suena energy, a green tech startup in Hamburg, is looking for a Workplace & Office Manager to keep our fast-growing team organized and welcoming. You’ll manage facilities, coordinate vendors, and ensure our workspace always looks professional and ready for collaboration.

This role blends admin excellence with people-focused HR tasks, from onboarding support and benefits to event planning. We offer a 40,000–46,000 EUR per year salary for full-time equivalents, home-office options, flexible hours,

Qualifications

• Experience in office management or front office in a growth company.
• Ability to adapt to changing environments during growth or office moves.
• Excellent communication skills in German and English.
• Strong organizational skills and attention to detail.

Responsibilities

• Keep the office organized, welcoming, and ready for growth; manage common areas and supplies.
• Act as the central point of contact for guests, partners, and the team.
• Ensure meeting rooms and equipment are set up, charged, and functioning; handle basics and escalate issues.
• Coordinate team events, offsites, and travel arrangements; manage logistics.
• Support onboarding and employee experience; help with HR admin and benefits.
• Identify improvements, bring structure to chaos, and maintain a hands-on mindset.

Skills

Office management

Front office

Hospitality

German & English

Tools

Notion

Moss

HubSpot

Job description

Hamburg

Full or part-time

40,000 - 46,000 € per year

Intro

Hamburg | 2-year fixed-term contract | Full or Part-time | €40.000 – €46.000 p.a. (based on full-time, 40 hrs/week) | 30 Days Vacation | German & English B2–C2 Are you passionate about creating a space where people love to work, thrive on keeping things running smoothly, and want to be the heartbeat of a dynamic, fast-growing tech company? Join us at suena energy as our Workplace & Office Manager(f/m/x) and empower our team to focus on what matters most.

suena energy is a green tech startup specializing in algorithmic energy trading for battery storage systems and renewable assets.

Our vision: a world where clean energy is used reliably, economically, and intelligently. With our AI-based optimization and trading software, we maximize the revenues of operators of large-scale energy storage and renewables on short-term electricity and balancing markets - while minimizing risks.

We’re a team of more than 50 people, combining a warm, supportive team culture with true startup drive. Following our successful Series A, we’re investing in expanding our team – and we’re excited to strengthen our team with new talent and continue growing together.

Your mission

• You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional.
• You are the central point of contact for guests, partners, and the team - ensuring a great first impression, smooth communication, and that nothing falls through the cracks.
• You make sure meeting rooms and equipment are ready; everything is set up, charged, and working. For technical issues, you handle the basics and bring in support when needed.
• You coordinate team events, offsites, and company gatherings, and handle travel arrangements and logistics: no detail escapes your attention.
• You support onboarding and employee experience, manage benefits, and help with HR admin, so new and existing team members feel at home and processes run seamlessly.
• You spot what needs doing, bring structure to chaos, and proactively improve how we work together - always with a hands‑on, solution-oriented mindset.

Your profile

• Experience in office management, front office, hospitality, or a similar organizational role in a fast-growing or dynamic company
• You thrive in changing environments and have supported teams through phases of growth, restructuring, or office moves
• Excellent communication skills in both German and English; you are approachable, service-minded, and can communicate clearly and kindly, even when priorities shift or obstacles arise
• Strong organizational skills, reliability, and attention to detail - you keep track of everything, even when things get busy or priorities change
• Proactive, hands‑on mindset with a high level of ownership - you see what needs doing and get it done
• A true team player with a community spirit - connecting and supporting people comes naturally to you
• You are tech‑savvy, confident using various tools (e.g., Notion, Moss, Hubspot), and curious to explore and master new ones

Why us?

• People at the Core: Clear structures, democratic decisions, and a feedback culture where your voice counts.
• Shape the Future: Contribute to the energy transition by working on sustainable energy solutions in a growing market environment.
• Connecting & Co-Creating: Strategy off‑sites and onsite weeks for real collaboration and shared ideas.
• Work Your Way: Home office and flexible hours – you know what works best for you and your team.
• Good Vibes: Yoga, shared lunches, after‑work fun – we keep the energy up, even when it’s busy.
• Body & Mind: Urban Sports Club or Wellpass – your choice. Plus wellbeing check‑ins and mental health support via nilo.health – your energy matters.
• New Office: 10th‑floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and a pet‑friendly environment.
• Sustainable Extras: Subsidized Deutschlandticket, JobRad, Givve Card and more – supporting your mobility and everyday life.

What else?

suena energy is an equal opportunity employer. We celebrate diversity and reject any form of discrimination. It is important to us to create an inclusive environment for all our team members. Our call for applicants is addressed to all genders. The integration of people with disabilities is an opportunity and not a problem for us, and we welcome their application.

About us

suena energy is a green tech startup specializing in algorithmic energy trading for energy storage systems and renewables. Our vision: a world where clean energy is used reliably, economically, and intelligently—and where we actively accelerate the energy transition by enabling batteries and renewables to power our grids. With our AI-based optimization and trading software, we maximize the value and market participation of large-scale energy storage and renewable assets in short-term electricity and balancing markets—while minimizing risk for operators. We’re a 50+ person team that’s fast‑paced by nature, but the kind of place where people actually look out for each other. Following our successful Series A, we’re on a strong growth trajectory and continue to expand—impacting the future of energy together every day. At suena, you’ll find the freedom to shape your work, bring your ideas to life, and help accelerate the energy transition as part of a passionate, cross‑functional team.