(Front) Office Manager (f/m/x)

Suena GmbH; Hamburg; Hybrid; EUR 40,000 - 46,000; Full time

Benefits offered by this job

30 days vacation

Urban Sports Club membership

Flexible working hours

Rooftop terrace office

Job summary

Suena GmbH in Hamburg is seeking an Office Manager (f/m/x) to maintain an organized office and enhance workplace processes. This role includes welcoming guests, coordinating events, and managing onboarding.

The ideal candidate thrives in dynamic environments, possesses strong communication skills in German and English, and is proactive in improving processes. Join a passionate team to accelerate the energy transition in a supportive startup culture.

Qualifications

• Experience in office management or a similar role in a dynamic company.
• Thrives in changing environments and supports teams through growth phases.
• Excellent communication skills in German and English.
• Strong organizational skills and attention to detail.
• Proactive, hands-on mindset with a high level of ownership.
• Tech-savvy and confident using various tools.

Responsibilities

• Keep the office organized and welcoming.
• Coordinate events and handle logistics for team gatherings.
• Support onboarding and employee experience.
• Ensure meeting rooms and equipment are ready.
• Spot and address needs to improve workplace processes.

Skills

Office management experience

Hospitality experience

Communication skills in German and English

Strong organizational skills

Proactive mindset

Tech-savvy

Tools

Notion

Hubspot

Job description

Suena Energy is a green tech startup specializing in algorithmic energy trading for battery storage systems and renewable assets. We are looking for an Office Manager (f/m/x) to keep our office organized, welcome guests, coordinate events, support onboarding, and proactively improve workplace processes.

Location: Hamburg
Contract: 2-year fixed-term (Full or Part-time)
Salary: €40,000–€46,000 p.a. (full-time, 40 hrs/week equivalence)
Benefits: 30 days vacation
Languages: German & English B2–C2

Your mission

• You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional.
• You are the central point of contact for guests, partners, and the team – ensuring a great first impression, smooth communication, and that nothing falls through the cracks.
• You make sure meeting rooms and equipment are ready; everything is set up, charged, and working. For technical issues, you handle the basics and bring in support when needed.
• You plan and coordinate team events, offsites, and company gatherings, and handle travel arrangements and logistics: no detail escapes your attention.
• You support onboarding and employee experience, manage benefits, and help with HR admin, so new and existing team members feel at home and processes run seamlessly.
• You spot what needs doing, bring structure to chaos, and proactively improve how we work together – always with a hands‑on, solution‑oriented mindset.

Your profile

• Experience in office management, front office, hospitality, or a similar role in a fast‑growing or dynamic company.
• You thrive in changing environments and have supported teams through phases of growth, restructuring, or office moves.
• Excellent communication skills in German and English; you are approachable, service‑minded, and can communicate clearly and kindly, even when priorities shift or obstacles arise.
• Strong organizational skills, reliability, and attention to detail – you keep track of everything, even when things get busy or priorities change.
• Proactive, hands‑on mindset with a high level of ownership – you see what needs doing and get it done.
• A true team player with a community spirit – connecting and supporting people comes naturally to you.
• You are tech‑savvy, confident using various tools (e.g., Notion, Moss, Hubspot), and curious to explore and master new ones.

Why us?

• Shape the Future: Help drive the energy transition with us! Join a booming market, real startup spirit, and make your mark in sustainability.
• Connecting & Co‑Creating: Strategy off‑sites (like Denmark 2024) and onsite weeks for real collaboration and shared ideas.
• Work Your Way: Home office and flexible hours – you know what works best for you and your team.
• Team Spirit: Yoga, shared lunches, after‑work fun – we support each other and keep the vibe strong, even when it’s busy.
• Fair & Transparent: Clear structures, democratic decisions, and a feedback culture where your voice counts.
• Body & Mind: Urban Sports Club membership, wellbeing check‑ins, and mental health support – your energy matters.
• New Office Vibes: 10th‑floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and pet‑friendly.
• Sustainable Extras: Deutschlandticket, FutureBens, and more – supporting your mobility and future.

What else?

We value your time and aim to keep the application process transparent. Accepted candidates will hear back within five working days and receive a detailed confirmation of next steps.

About us

Suena Energy is a green tech startup specializing in algorithmic energy trading for energy storage systems and renewables. Our vision is to accelerate the energy transition by enabling batteries and renewables to power our grids efficiently and intelligently. With AI‑based optimization and trading software, we maximize the value and market participation of large‑scale energy storage and renewable assets in short‑term electricity and balancing markets—while minimizing risk for operators.

Our international team of over 40 people combines a supportive, open culture with true startup drive. After our successful Series A, we’re on a strong growth trajectory and continue to expand—impacting the future of energy together every day. At suena, you’ll find the freedom to shape your work, bring ideas to life, and help accelerate the energy transition as part of a passionate, cross‑functional team.

Equal Opportunity Employer: Suena Energy is an equal opportunity employer. We celebrate diversity and reject any form of discrimination. It is important to us to create an inclusive environment for all our team members. Our call for applicants is addressed to all genders. The integration of people with disabilities is an opportunity and not a problem for us, and we welcome their application.