Workplace & Office Manager (f/m/x)

suena.energy; Hamburg; Vor Ort; EUR 40.000 - 46.000; Vollzeit

Benefits dieser Stelle

Rooftop terrace office

Pet-friendly environment

Wellbeing support

Urban Sports Club membership

Flexible hours

Zusammenfassung

suena.energy, a green tech startup in Hamburg, seeks a Workplace & Office Manager to keep the office organized and welcoming for a growing team. You will coordinate vendors, onboarding, events, and travel, acting as the central hub for guests and staff.

You’ll ensure meeting spaces and equipment are ready, support HR admin, and drive proactive improvements. German and English communication skills are essential, as is a hands-on, service-minded mindset.

Qualifikationen

• Experience in office management or related role in fast-growing companies.
• Able to adapt to changing environments and support growth.
• Excellent German and English communication.
• Strong organizational skills and attention to detail.
• Proactive, hands-on mindset with ownership and teamwork.
• Tech-savvy and eager to learn Notion, Moss, Hubspot and other tools.

Aufgaben

• You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional.
• You are the central point of contact for guests, partners, and the team - ensuring a great first impression, smooth communication, and that nothing falls through the cracks.
• You make sure meeting rooms and equipment are ready; everything is set up, charged, and working. For technical issues, you handle the basics and bring in support when needed.
• You coordinate team events, offsites, and company gatherings, and handle travel arrangements and logistics: no detail escapes your attention.
• You support onboarding and employee experience, manage benefits, and help with HR admin, so new and existing team members feel at home and processes run seamlessly.
• You spot what needs doing, bring structure to chaos, and proactively improve how we work together - always with a hands-on, solution-oriented mindset.

Kenntnisse

Office management

Front office

Hospitality

Bilingual German/English

Communication

Organizational skills

Proactive mindset

Team player

Tech-savvy

Tools

Notion

Moss

Hubspot

Jobbeschreibung

Intro

Hamburg | 2-year fixed-term contract | Full or Part-time | €40.000 – €46.000 p.a. (based on full-time, 40 hrs/week) | 30 Days Vacation | German & English B2–C2

Are you passionate about creating a space where people love to work, thrive on keeping things running smoothly, and want to be the heartbeat of a dynamic, fast-growing tech company? Join us at suena energy as our Workplace & Office Manager (f/m/x) and empower our team to focus on what matters most.

suena energy is a green tech startup specializing in algorithmic energy trading for battery storage systems and renewable assets.
Our vision : a world where clean energy is used reliably, economically, and intelligently. With our AI-based optimization and trading software, we maximize the revenues of operators of large-scale energy storage and renewables on short-term electricity and balancing markets - while minimizing risks.

We’re a team of more than 50 people, combining a warm, supportive team culture with true startup drive. Following our successful Series A, we’re investing in expanding our team – and we’re excited to strengthen our team with new talent and continue growing together.

Your mission

• You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional.
• You are the central point of contact for guests, partners, and the team - ensuring a great first impression, smooth communication, and that nothing falls through the cracks.
• You make sure meeting rooms and equipment are ready; everything is set up, charged, and working. For technical issues, you handle the basics and bring in support when needed.
• You coordinate team events, offsites, and company gatherings, and handle travel arrangements and logistics: no detail escapes your attention.
• You support onboarding and employee experience, manage benefits, and help with HR admin, so new and existing team members feel at home and processes run seamlessly.
• You spot what needs doing, bring structure to chaos, and proactively improve how we work together - always with a hands-on, solution-oriented mindset.

Your profile

• Experience in office management, front office, hospitality, or a similar organizational role in a fast-growing or dynamic company
• You thrive in changing environments and have supported teams through phases of growth, restructuring, or office moves
• Excellent communication skills in both German and English; you are approachable, service-minded, and can communicate clearly and kindly, even when priorities shift or obstacles arise
• Strong organizational skills, reliability, and attention to detail - you keep track of everything, even when things get busy or priorities change
• Proactive, hands-on mindset with a high level of ownership - you see what needs doing and get it done
• A true team player with a community spirit - connecting and supporting people comes naturally to you
• You are tech-savvy, confident using various tools (e.g., Notion, Moss, Hubspot), and curious to explore and master new ones

Why us?

• People at the Core: Clear structures, democratic decisions, and a feedback culture where your voice counts.
• Shape the Future: Contribute to the energy transition by working on sustainable energy solutions in a growing market environment.
• Connecting & Co-Creating: Strategy off-sites and onsite weeks for real collaboration and shared ideas.
• Work Your Way: Home office and flexible hours – you know what works best for you and your team.
• Good Vibes: Yoga, shared lunches, after-work fun – we keep the energy up, even when it's busy.
• Body & Mind: Urban Sports Club membership, wellbeing check-ins, and mental health support – your energy matters.
• New Office: 10th-floor office with rooftop terrace, canteen, great views, ergonomic desks, hardware of your choice, and a pet-friendly environment.
• Sustainable Extras: Deutschlandticket, FutureBens, and more – supporting your mobility and future.

What else?

We look forward to receiving your application. If you have any questions, feel free to reach out - your contact is Kathi (Interim Talent Business Partner). You’ll hear back from us within 5 working days of your application. We value your time and want to make the process as transparent as possible. Once we receive your application, we’ll send you a confirmation email outlining the next steps and what you can expect from our interview process. We can’t wait to meet you! suena energy is an equal opportunity employer. We celebrate diversity and reject any form of discrimination. It is important to us to create an inclusive environment for all our team members. Our call for applicants is addressed to all genders. The integration of people with disabilities is an opportunity and not a problem for us, and we welcome their application.