Team Assistant to the Management Board

Nomura; Frankfurt; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A global financial services firm in Frankfurt is looking for a Team Assistant to support local Management Board members. The ideal candidate should be fluent in English and German and have experience in administrative support, travel booking, and managing multiple schedules. Key responsibilities include coordinating meetings, handling travel arrangements, and ensuring compliance with company policies. This role is essential for facilitating smooth operations and supporting high-level executives in a dynamic financial environment.

Qualifikationen

• Proven track record in providing administration support.
• Experience in arranging complex travel itineraries.
• Ability to manage multiple calendars efficiently.

Aufgaben

• Provide general secretarial tasks for the Management Board.
• Handle travel bookings and expense claims.
• Collect data and update briefing notes for meetings.

Kenntnisse

English language skills

German language skills

Coordination of schedules

Attention to detail

Cross-team communication

Jobbeschreibung

Job Title: Team Assistant to the Management Board

Job Code: 12645

Country: DE

City: Frankfurt

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department Overview

Our Corporate Strategy department at Nomura is responsible for shaping and driving the long-term vision and direction of our organization. We analyze market trends, competitive landscapes, and emerging opportunities to identify strategic priorities and guide decision‑making at all levels. Join our team and be part of a dynamic and forward‑thinking department that plays a pivotal role in driving our growth and success in the ever‑evolving global financial industry. Your strategic thinking and analytical skills will contribute to shaping our future and ensuring our competitive advantage.

Overview:

We are looking for a team assistant with English and German language skills to provide a diverse range of assistant services primarily to our local Management Board members.

Assistant Services to local Management Board and Legal Entity Management team:

• General secretarial tasks for the Management Board such as fixing appointments, preparation/collection of documents for meetings, maintaining internal calendars/lists, registration to conferences and events
• Booking of travel, entertainment and events for the Management Board and handling of travel & expense claims
• Collecting data for and updating briefing notes in connection with meetings of the group’s senior managers with German clients and authorities/regulators
• Arranging appointments, booking transfers for senior managers who are visiting from other Nomura offices
• Support in the organizing of internal events

Skills, experience, qualifications and knowledge required:

• English and German language skills
• Demonstrated ability to coordinate schedules, manage multiple calendars, and prioritise tasks efficiently to support high‑level executives and teams.
• Experience in arranging complex travel itineraries, preparing expense reports, and handling logistical needs such as booking meeting rooms and transportation.
• Proven track record in providing administration support, including managing requests from board members and coordinating cross‑divisional communication.
• Ability to work closely across teams, including HR, real estate teams, and international offices to facilitate seamless operations and support expatriate needs.
• Strong attention to detail and experience ensuring compliance with relevant policies and procedures.

Explore Insights & Vision

• Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions

• Evaluate all the options for resolving the problems and effectively prioritise actions or recommendations.
• Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability

• Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion

• Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.