Assistant to the Board

Vig Re; München; On-site; GBP 46,000 - 76,000; Full time

Benefits offered by this job

Modern Munich office

Flexible working arrangements

Competitive compensation

Job summary

Vig Re in Munich is seeking an Assistant to the Board who takes genuine pride in making things run smoothly. You are highly organised, proactive, service-oriented, and committed to creating the conditions for others to perform at their best.

You will work closely with the Chief Business Officer to translate priorities into calendars, travel, meetings, and day-to-day operations. Your mission is to anticipate needs, ensure flawless execution, and help the team stay one step ahead in a busy,

Qualifications

• Proven experience as an Executive Assistant supporting senior management
• Service mindset and a strong desire to help others perform at their best
• Excellent organisational skills and ability to manage multiple priorities with attention to detail
• Independent judgment to translate priorities into planning and execution
• Discretion and professionalism handling sensitive topics
• Strong communication in an international environment

Responsibilities

• Act as the right hand to the Chief Business Officer, proactively managing priorities, time, and agenda to ensure maximum effectiveness
• Own and drive calendar management, translating business priorities into an effective schedule and ensuring the CBO's time is focused on what matters most
• Manage business travel end-to-end, ensuring efficient itineraries, seamless logistics, and the flexibility to adapt quickly when plans change
• Prepare and support internal and external meetings, ensuring all materials, logistics, and follow-up actions are handled professionally and efficiently
• Manage and prioritise communications, ensuring important topics receive the right attention at the right time
• Act as a gatekeeper and facilitator, helping to protect the CBO's time while ensuring stakeholders receive timely and professional support
• Act as a central interface for internal stakeholders, clients, business partners, and external providers, ensuring smooth communication and high service quality
• Support the coordination of client events, workshops, and business engagements
• Support the office management in Munich and contribute to a professional and well-functioning office environment

Skills

Executive support

Calendar management

Travel coordination

Meeting support

Communication

Discretion

Job description

We are looking for an Assistant to the Board who takes genuine pride in making things run smoothly. Someone who is highly organised, proactive, service-oriented, and committed to creating the conditions for others to perform at their best.

This role is about enabling success through anticipation, ownership, and flawless execution.You will work closely with the Chief Business Officer, ensuring priorities are translated into well-managed calendars, efficient travel, well-prepared meetings, and smooth day-to-day operations.

Your mission is simple: create the conditions for the Chief Business Officer to focus on what matters most by anticipating needs, ensuring flawless execution, and helping every day run smoothly. Success in this role means staying one step ahead, removing friction, and making a busy and dynamic work environment easier to navigate.

Your Tasks & Responsibilities

• Act as the right hand to the Chief Business Officer, proactively managing priorities, time, and agenda to ensure maximum effectiveness
• Own and drive calendar management, translating business priorities into an effective schedule and ensuring the CBO's time is focused on what matters most
• Manage business travel end-to-end, ensuring efficient itineraries, seamless logistics, and the flexibility to adapt quickly when plans change
• Prepare and support internal and external meetings, ensuring all materials, logistics, and follow-up actions are handled professionally and efficiently
• Manage and prioritise communications, ensuring important topics receive the right attention at the right time
• Act as a gatekeeper and facilitator, helping to protect the CBO's time while ensuring stakeholders receive timely and professional support
• Act as a central interface for internal stakeholders, clients, business partners, and external providers, ensuring smooth communication and high service quality
• Support the coordination of client events, workshops, and business engagements
• Support the office management in Munich and contribute to a professional and well-functioning office environment

What We Expect

• Demonstrated experience as an Executive Assistant or in a comparable role supporting senior management
• A genuine service mindset and a strong desire to help others perform at their best
• Excellent organisational skills and the ability to manage multiple priorities with accuracy and attention to detail
• Strong judgement and the ability to independently translate business priorities into effective planning and execution
• High level of professionalism, discretion, and reliability when handling sensitive topics
• Strong communication and interpersonal skills with confidence in an international environment
• A hands‑on attitude and a willingness to take ownership from start to finish
• Ability to work independently, remain calm under pressure, and adapt to changing priorities
• Fluency in English and German 

What We Offer

• A trusted role with direct exposure to senior management
• The opportunity to make a tangible impact on how work gets done every day
• A dynamic and international environment with motivated colleagues
• Attractive, performance‑oriented compensation package
• A supportive team culture and flexible working arrangements
• Modern office in the heart of Munich

Ready to Make an Impact?

If you enjoy taking ownership, thinking ahead, creating structure, and helping others succeed through outstanding support and execution, we would love to hear from you.