Senior Executive Assistant (d/f/m)

Adevinta 2021; Berlin; Vor Ort; EUR 60.000 - 80.000; Vollzeit

Zusammenfassung

A leading international company in Berlin seeks a Senior Executive Assistant to provide high-level administrative support to the CEO and leadership team. The role requires over 5 years of experience supporting senior executives with exceptional organizational skills. Responsibilities include managing complex executive schedules, coordinating travel, preparing communication materials, and facilitating leadership meetings. Fluency in both German and English is essential. Join a dynamic team at an innovative company and contribute to operational excellence.

Qualifikationen

• 5+ years supporting senior executives in international environments.
• Exceptional organizational, time management, and multitasking skills.
• Business fluency in both German and English.

Aufgaben

• Manage complex calendars and schedules for executives.
• Coordinate travel arrangements and logistics for executives.
• Prepare and edit high-quality communication materials.
• Plan and support leadership meetings and follow-up actions.
• Serve as the primary point of contact for stakeholders.

Kenntnisse

Organization skills

Time management

Multitasking

Communication skills

Problem-solving

Emotional intelligence

Proficiency with Office/Google Workspace

Self-motivation

Jobbeschreibung

About the Role

We are seeking an accomplished, forward-thinking Senior Executive Assistant (d/f/m) to provide top-tier administrative and strategic support to our CEO and senior leadership team at mobile.de. This pivotal role is ideal for a seasoned professional who excels at anticipating needs, orchestrating complex priorities, and ensuring seamless operations in a fast-paced, international environment.

As a trusted partner to our C-level leaders, you will not only manage day-to-day logistics but also act as a proactive force in driving effective executive operations. You will be instrumental in enabling our executives to focus on high-impact initiatives, while you handle the details with precision, foresight, and discretion.

You’ll join a small team of Executive Assistants, collaborating both within mobile.de and across the broader Adevinta network, and contributing to a culture of excellence, support, and shared success.

Key Responsibilities

• Manage complex calendars, scheduling meetings across time zones, and anticipating conflicts and ensuring the executive schedule reflects priorities
• Coordinate domestic and international travel arrangements, including itineraries and logistics
• Prepare, proofread and edit high-quality communication materials to ensure clarity, professionalism and alignment with leadership priorities
• Plan and support leadership meetings, including agenda development, note-taking, and follow-up actions
• Serve as the primary point of contact between executives and internal/external stakeholders
• Manage and coordinate key projects and events on behalf of the executive team, ensuring seamless execution from concept to completion.
• Represent the executive office at internal and external events, fostering strong relationships and acting as an ambassador for our culture and values
• Drive and participate in cross-functional initiatives that help shape and strengthen our internal culture and operational excellence
• Drive initiatives to improve executive efficiencies, support special projects, and lead operational initiatives as needed
• Handle confidential information with discretion and professionalism.
• Work closely with other Executive Assistants and support teams within Adevinta, fostering a collaborative, high-performing environment

Your profile

• 5+ years supporting senior executives in a dynamic, international business environment, with a track record of managing complexity at scale
• You think several steps ahead, pre-empting needs and solving problems before they arise
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Proficient with Office/Google Workspace and quick to master new tools, systems, and processes
• High degree of integrity, professionalism, and emotional intelligence
• Self-motivated, energetic, and resilient—bringing ownership, curiosity, and a growth mindset to everything you do
• Business fluency in both German and English