Project Administrator

Taylor Hopkinson | Powered by Brunel; Hamburg; On-site; EUR 40,000 - 60,000; Full time

Job summary

Taylor Hopkinson | Powered by Brunel seeks a Project Administrator for a major offshore wind farm developer in Germany. The role centers on coordinating project administration, meetings, documentation, and stakeholder correspondence to keep complex projects on track.

You will manage a shared mailbox, calendars, meeting logistics, invoicing support, and on-site office operations to support efficient execution of offshore initiatives.

Qualifications

• Experience managing administrative and coordination activities within a project environment.
• Experience organising meetings, preparing documentation and taking minutes.
• Experience managing correspondence with internal and external stakeholders.
• Experience processing invoices, purchase requisitions and payment-related documentation.
• Proficiency in Microsoft Teams, shared mailboxes and distribution list management.
• Strong organisational and administrative skills.

Responsibilities

• Create and manage a shared mailbox.
• Create and maintain organisational charts.
• Set up folders for project structure documents.
• Create and manage a Microsoft Teams project channel.
• Set up and manage distribution lists.
• Set up and manage meetings and recurring meeting series.
• Arrange introductions and provide guidance for new joiners on project-related topics.
• Independently organise and coordinate administrative tasks within the project.
• Manage appointments and prepare and follow up meetings, including organising conference rooms, compiling documents, preparing agendas and taking minutes.
• Manage international correspondence with internal and external business partners.
• Prepare and edit presentations and documents to a professional standard.
• Manage and order project office supplies.
• Maintain the filing system.
• Order project-related PPE.
• Prepare purchase requisitions.
• Process and check invoices and payment orders.
• Process and distribute incoming and outgoing project correspondence.
• Plan and organise project events.
• Organise cards and gifts for special occasions for project colleagues.
• Process invoices relating to project business meals and project events.
• Book conference rooms.
• Arrange catering bookings.
• Undertake general ad hoc duties.

Job description

An Project Administrator required for a major Offshore Wind farm developer based in Germany

Responsibilities:

An Project Administrator required for a major Offshore Wind farm developer based in Germany

Responsibilities:

• Create and manage a shared mailbox.
• Create and maintain organisational charts.
• Set up folders for project structure documents.
• Create and manage a Microsoft Teams project channel.
• Set up and manage distribution lists.
• Set up and manage meetings and recurring meeting series.
• Arrange introductions and provide guidance for new joiners on project-related topics.
• Independently organise and coordinate administrative tasks within the project.
• Manage appointments and prepare and follow up meetings, including organising conference rooms, compiling documents, preparing agendas and taking minutes.
• Manage international correspondence with internal and external business partners.
• Prepare and edit presentations and documents to a professional standard.
• Manage and order project office supplies.
• Maintain the filing system.
• Order project-related PPE.
• Prepare purchase requisitions.
• Process and check invoices and payment orders.
• Process and distribute incoming and outgoing project correspondence.
• Plan and organise project events.
• Organise cards and gifts for special occasions for project colleagues.
• Process invoices relating to project business meals and project events.
• Book conference rooms.
• Arrange catering bookings.
• Undertake general ad hoc duties.

Requirements:

• Experience managing administrative and coordination activities within a project environment.
• Experience organising meetings, preparing documentation and taking minutes.
• Experience managing correspondence with internal and external stakeholders.
• Experience processing invoices, purchase requisitions and payment-related documentation.
• Proficiency in Microsoft Teams, shared mailboxes and distribution list management.
• Strong organisational and administrative skills.