Process, System and Training Coordinator (m/f/d)

Carnival Maritime GmbH; Hamburg; Hybrid; EUR 52,000 - 78,000; Full time

Benefits offered by this job

30 vacation days per year

Remote work up to 3 days per week

Discounted cruises for employees

Job summary

Carnival Maritime GmbH in Hamburg is seeking a motivated Project Coordinator to support planning and execution across multiple programs within our maritime operations teams.

You will prepare project plans, reports, and steering materials, coordinate with business units, fleet users, IT, and external partners, and help ensure timely delivery, readiness, and proper documentation. This role offers hybrid work with multiple cross-functional contacts in a dynamic, international environment.

Qualifications

• University degree or professional training in Business Administration, Project Management, Maritime Operations or a comparable qualification.
• First professional experience in project coordination, PMO support, process management, training coordination, change management, or system implementation.
• Experience in maritime, fleet operations, technical operations or an international corporate environment would be an advantage.
• Strong understanding of project coordination, stakeholder management, documentation, reporting, risk and action tracking, as well as process, system and training implementation activities.
• Business fluent English skills and confident use of Microsoft Office 365, especially SharePoint, Excel, PowerPoint and Teams; experience with Power BI, project management tools or RAID/action logs would be a plus.

Responsibilities

• Support project planning and coordination, including preparation and maintenance of project plans, timelines, milestones, action logs, RAID logs, and status overviews.
• Prepare project documentation and reporting, including meeting minutes, decision logs, project status updates, steering materials, and implementation readiness overviews.
• Coordinate communication and alignment across stakeholders, including business teams, fleet users, IT, external partners, and project team members to support smooth project execution.
• Support implementation, change, and training readiness activities, ensuring that required documentation, training materials, user communication, and implementation support preparations are completed on time.
• Track project progress, risks, issues, dependencies, and deliverables, ensuring timely follow-up with stakeholders and escalation of deviations where required.

Skills

Project coordination

Stakeholder management

Documentation and reporting

English proficiency

Education

University degree or professional training in Business Administration, Project Management, Maritime Operations

Tools

SharePoint

Excel

PowerPoint

Teams

Power BI

RAID logs

Job description

Carnival Maritime: Where maritime excellence thrives!

We are a proud member of Carnival Corporation, responsible for the maritime operations of AIDA Cruises and Costa Crociere.

Founded in 2015, Carnival Maritime is dedicated to enhancing communication between ship and shore. We are committed to strengthening collaboration and cross-functional coordination with our brands.

Our Hamburg-based team comprises a diverse group of professionals with expertise in Marine and Technical operations, HESS, and Technical Procurement.

Our employees create an open, rich, and vibrant working environment through their varied backgrounds, perspectives, and experiences.

As part of Carnival Corporation, we honour the integrity of every ocean we sail, embedding this commitment in everything we do. Anchored in safety, efficiency, and innovation, we empower our brands to meet the highest standards and deliver unforgettable journeys.

We are currently recruiting for our office location in Hamburg.

Responsibilities

• Support project planning and coordination, including preparation and maintenance of project plans, timelines, milestones, action logs, RAID logs, and status overviews
• Prepare project documentation and reporting, including meeting minutes, decision logs, project status updates, steering materials, and implementation readiness overviews
• Coordinate communication and alignment across stakeholders, including business teams, fleet users, IT, external partners, and project team members to support smooth project execution
• Support implementation, change, and training readiness activities, ensuring that required documentation, training materials, user communication, and implementation support preparations are completed on time
• Track project progress, risks, issues, dependencies, and deliverables, ensuring timely follow-up with stakeholders and escalation of deviations where required

Qualifications

• University degree or completed professional training in Business Administration, Project Management, Process Management, Maritime Operations or a comparable qualification
• First professional experience in project coordination, PMO support, process management, training coordination, change management, or system implementation
• Experience in maritime, fleet operations, technical operations or an international corporate environment would be an advantage
• Strong understanding of project coordination, stakeholder management, documentation, reporting, risk and action tracking, as well as process, system and training implementation activities
• Business fluent English skills and confident use of Microsoft Office 365, especially SharePoint, Excel, PowerPoint and Teams; experience with Power BI, project management tools or RAID/action logs would be a plus
• Structured and self-driven way of working, strong organisational and communication skills, attention to detail and the ability to collaborate effectively with cross-functional stakeholders in an international environment
• Flexible working hours & the possibility to work from home for up to three days per week, providing a healthy work-life balance and increased convenience
• 30 vacation days per year
• The flexibility of working remotely for up to 10 days a year across Europe
• The opportunity to work with international experts from more than 50 nationalities in a dynamic and vibrant team, fostering a working environment that promotes Speaking Up, Respecting and Protecting, Improving, Communicating, Listening, Learning, and Empowerment
• Cruises at exclusive discounted prices for all employees, and additionally their family & friends (as from 6 months seniority)
• Exclusive employee benefits and access to corporate perks and offers
• Employers’ contribution to ProfiTicket for local transport
• Diverse learning and development possibilities, enabling you to expand your knowledge and skills in our organization
• Participation in the company pension scheme (starting in your third-year seniority)
• Free use of the pool bicycles for leisurely strolls during your lunch break or weekends
• BusinessBike company leasing program & Egym Wellpass
• Modern headquarters located in the heart of the HafenCity, an innovative urban district that embraces its proximity to the Elbe River