Personal Assistant/Office Manager (f/m/d)

WHU Entrepreneurship Roundtable; Vallendar; Hybrid; EUR 16,000 - 26,000; Part time

Benefits offered by this job

Flexible working hours

Home office option

JobTicket

JobRad

Training opportunities

Daycare support

Job summary

WHU's Institute of Management Accounting and Control (IMC) invites applications for a part-time Office Manager position in Vallendar. You will support senior faculty, coordinate day-to-day operations, and assist with travel arrangements and reimbursements.

The role requires fluent German and English, strong organizational skills, and a proactive, independent mindset. We offer a diverse, international environment, flexible hours, home-office options, and development opportunities.

Qualifications

• Fluent in German and English is essential.
• Strong analytical and organizational skills are required.
• Very good knowledge of Microsoft Office 365.
• Experience in office administration is a plus.

Responsibilities

• Provide administrative support to senior faculty across tasks.
• Coordinate day-to-day operations and keep track of diverse activities.
• Arrange appointments and manage business travel including reimbursements.

Skills

German fluency

English fluency

Microsoft Office 365

Administrative support

Organizational skills

Independence

Team spirit

Job description

General information

The Institute of Management Accounting and Control (IMC) of WHU is a leading think tank in the area of management accounting and control. Under the joint directorship of Prof. Lukas Löhlein, Prof. Marko Reimer and Prof. Utz Schäffer, the institute bundles the numerous teaching and research activities of the associated professors and doctoral students.

This Part-time-position (50-60%) is initially a one-year fixed-term contract with the potential to become extended or permanent.

Your mission

• As a member of our Office Management Team, you will provide reliable, proactive, and professional administrative support to our senior faculty across a wide range of organizational tasks.
• You will keep track of the Institute’s diverse activities and ensure smooth coordination of day-to-day operations.
• You will coordinate appointments and manage business travel, including travel arrangements and expense reimbursements.

Your profile

• A professional and confident demeanour with a very good command of German and English is essential.
• Strong analytical and organizational skills, coupled with a high degree of independence and team spirit.
• High level of self-motivation, flexibility and commitment.
• Very good user knowledge of Microsoft Office 365.

What we offer

• A diverse and international working environment
• An open-minded, supportive, and motivated team
• Opportunities to actively contribute to the school’s development
• Flat hierarchies and fast decision-making processes
• Attractive skill development and training offerings
• Flexible working time models, including home office option
• Exclusive company-sponsored social benefits
• Ecofriendly mobility offers (e.g., JobTicket, JobRad, e-mobility)
• Daycare for children for working parents
• Various fitness and health activities

WHU is an equal opportunity employer and thus welcomes applications from individuals with diverse backgrounds. We believe in the benefits of diversity and therefore foster an international, inclusive, and inspiring working environment.

Contact

For Questions, Please Contact

Maren Smieja

Office Manager

email: [e-mail]

Visit www.whu.edu/imcjobs for more information on the advertised position and www.whu.edu/controlling for further information on the Institute of Management Accounting and Control.