Manager Examination Office (f/m/d)

WHU Entrepreneurship Roundtable; Vallendar; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Diverse and international environment

Open-minded, motivated team

Flexible working hours with homeOffice

Skill development and training

Employee benefits

Zusammenfassung

WHU Entrepreneurship Roundtable is seeking a dedicated professional to support the Examination Office in the Bachelor & Master department. The role is full-time with an initial one-year fixed-term contract and potential for extension or permanence.

You will advise students on examination matters, manage milestones and certifications, and assist examiners in planning and documenting assessments, while advancing digital processes and automation across Bachelor’s and Master’s programs.

Qualifikationen

• University degree or comparable qualification in a relevant field (administration, higher education management, business or social sciences).
• Very good German and English skills, both written and spoken.
• Ability to work independently in a structured, precise, and reliable manner, including with complex regulations and processes.
• Strong service-oriented and solution-focused mindset when interacting with students and faculty.
• Very good command of MS Office (Word, Excel, and Outlook).
• Experience with or strong willingness to learn digital tools and automation solutions (e.g. Microsoft Power Automate).
• Experience with campus management systems and/or learning management systems is a plus.
• Strong sense of responsibility, team spirit, and the ability to prioritize tasks effectively in a dynamic working environment.

Aufgaben

• Advising and supporting students on examination and assessment-related matters.
• Administratively managing key milestones and formal requirements, including examinations, final theses, internships, and related documentation; generating the final degree certificates.
• Providing administrative support to examiners and other stakeholders in the planning, implementation, and documentation of assessments.
• Organizing and facilitating study-related processes in the Bachelor’s and Master’s programs from a backend and systems perspective.
• Maintaining, managing, and ensuring the quality of assessment and examination-related data and documentation.
• Ensuring compliance with examination regulations, deadlines, and internal guidelines.
• Contributing to the continuous improvement of processes, with a focus on digitalization and automation.

Kenntnisse

German language (written & spoken)

English language (written & spoken)

MS Office (Word, Excel, Outlook)

Digital tools & automation (PowerAutom

Independent, structured work style

Team spirit & service orientation

Ausbildung

University degree or comparable qualification in administration / higher education management / business / social sciences

Tools

MS Campus Management Systems

Learning Management Systems (LMS)

Jobbeschreibung

General information

The Examination Office in the Bachelor & Master department accompanies students throughout their entire academic journey – from their first weeks of lectures through to graduation and beyond. Acting as a central point of coordination, the Examination Office ensures that examination-related processes run smoothly, transparently, and in compliance with academic regulations.

The Bachelor program provides a solid foundation in business administration while the Master programs build on this foundation and allow for further specialization in more focused areas of management. The working languages are English and German. You will be part of a small, dedicated team working closely with students, faculty members, and academic leadership.

This full-time position is initially a one-year fixed-term contract with the potential to become extended or permanent.

Your mission

• Advising and supporting students on all examination and assessment-related matters throughout their academic journey


• Administratively managing key academic milestones and formal requirements, including examinations, final theses, internships, and related documentation; generating the final degree certificates


• Providing administrative support to examiners and other stakeholders in the planning, implementation, and documentation of assessments


• Organizing and facilitating study-related processes in the Bachelor’s and Master’s programs from a backend and systems perspective


• Maintaining, managing, and ensuring the quality of assessment and examination-related data and documentation


• Ensuring compliance with examination regulations, deadlines, and internal guidelines


• Contributing to the continuous improvement of processes, with a focus on digitalization and automation

Your profile

• University degree or comparable qualification in a relevant field (e.g. administration, higher education management, business or social sciences)


• Very good German and English skills, both written and spoken


• Ability to work independently in a structured, precise, and reliable manner, including with complex regulations and processes


• Strong service-oriented and solution-focused mindset when interacting with students and faculty


• Very good command of MS Office (especially Word, Excel, and Outlook)


• Experience with or strong willingness to learn digital tools and automation solutions (e.g. Microsoft Power Automate)


• Experience with campus management systems and/or learning management systems is a plus


• Strong sense of responsibility, team spirit, and the ability to prioritize tasks effectively in a dynamic working environment

What we offer

• A diverse and international working environment


• An open-minded, supportive, and motivated team


• Opportunities to actively contribute to the school’s development


• Flat hierarchies and fast decision-making processes


• Attractive skill development and training offerings


• Flexible working time models, including home office option


• Exclusive company-sponsored social benefits


• Ecofriendly mobility offers (e.g., JobTicket, JobRad, e-mobility)


• Daycare for children for working parents


• Various fitness and health activities

WHU is an equal opportunity employer and thus welcomes applications from individuals with diverse backgrounds. We believe in the benefits of diversity and therefore foster an international, inclusive, and inspiring working environment.

Contact

For questions please contact:

Kaltrina Kamberovska

Associate Director Examination Office BSc & MSc

email: [e-mail]